Director of Finance
Company: Hawaiian Humane Society
Location: Honolulu
Posted on: April 24, 2024
Job Description:
JOB/POSITION TITLE: Director of Finance
DEPARTMENT: Finance
STATUS: Exempt
REPORTS TO: President & CEO
SUPERVISES: Assistant Controller, Accountant, Database Coordinator,
Volunteers
PRIMARY PURPOSE: As a key member of the leadership team, the
Director of Finance reports to the President and CEO and assumes a
strategic role in the overall management of Hawaiian Humane
Society. The position is responsible for overseeing all fiscal and
fiduciary responsibilities for the organization. The Director of
Finance serves as the primary financial liaison with the Board of
Directors and Finance Committee. This position is responsible for
the development of the annual operating budget and plan, working in
partnership with the leadership team and CEO. Responsible for
accounting policies, internal control policies and IT policies.
Supervises the Assistant Controller, Accountant and Database
Coordinator. Coordinates directly with the organizations IT service
providers. Meets with the Finance Committee Chair monthly and the
full committee bi-monthly.
ESSENTIAL DUTIES/FUNCTIONS:
- Accounting. Develops and oversees accounting and financial
policies and procedures. Establishes and maintains effective
internal controls to help ensure compliance with applicable rules
and regulations and best business practices. Oversees the
organizations 401K retirement plan and group life insurance
benefits.
- Financial reporting. Prepares monthly/quarterly financial
statements for management, Board of Directors, Finance Committee,
and other external users. Meets with department leads monthly to
discuss financial results compared to budget (variance reporting).
Responsible for the financial audit and tax matters related to the
organization. Oversees and ensures compliance with contract and
regulatory reporting.
- Budgeting. Coordinates the preparation and approval of the
annual operating and capital budgets with leadership/managers.
Communicates budget strategies for the organization and makes
recommendations to manage to the plan and/or reforecast.
- Cash Management. Manages banking operations and relationships,
cash balances and investment portfolio. Develops and monitors the
investment strategy and performance of investment portfolio. Works
with investment advisor to ensure assets are invested in accordance
with established investment policy.
- Administration. Responsible for corporate insurance programs.
Serves as liaison to the City and County of Honolulu administration
of City contracts/programs. Documents management processes and
corporate archiving policies.
- Legal. Ensures legal filings for federal, state, and agency
documents are completed and filed in a timely manner. Responsible
for reviewing legal documents, contracts, bids and
proposals.
- Leadership. As part of the leadership team, expected to propose
changes to improve efficiency and effectiveness and assure
financial stability. Communicates with the Board of Directors
Finance Committee on financial and audit issues. Provides
leadership and guidance to the finance team. Provides support and
guidance to department managers regarding financials.
- Information Technology (IT). Oversees IT operations in
conjunction with third party IT provider and in house IT admin
(Database Coordinator). Accountable for Hawaiian Humane's technical
operations and support systems.
- Facilities. Provides strategic oversight to our facilities
program across the organization. Supervises the facilities manager.
Works collaboratively across the organization to ensure the
organizations needs are being met from a proactively managed
facilities program. Provides oversight to the facilities program to
ensure compliance and OSHA related requirements are being met.
OTHER DUTIES/FUNCTIONS:
- Represents Hawaiian Humane at special events, community
meetings, conferences, etc. to promote and further Hawaiian
Humane's mission.
- Performs other duties as assigned by the President & CEO.
JOB CONDITIONS:
- Working Conditions: Mostly indoors in air-conditioned
office.
- Equipment Use: Standard office equipment and software.
- Work Hours: Regular 40-hour work week, Monday to Friday typical
schedule, with other hours based on operational requirements and
special events.
MENTAL, PHYSICAL AND COMMUNICATION DEMANDS:
- Requires handling people and animals in a pleasant, courteous
and professional manner.
- Must be able to work under pressure of deadlines.
- Must be able to think strategically, compassionately, and apply
critical thinking skills to complex problems.
- Must be able to work and communicate with people in all levels
of Hawaiian Humane Society and people external to the organization
(e.g. City employees, investment advisor/monitor, bankers, vendors,
auditors, etc.).
- Must exercise compassion, patience, professionalism,
flexibility, and tact when dealing with a broad range of
individuals, volunteers, and the public.
- Regular automobile travel during workdays.
QUALIFICATION REQUIREMENTS:
- Skills/Knowledge:
- High-level knowledge of accounting, FASB 116/117 and GAAP,
nonprofit accounting and tax.
- Experience working with legal counsel, investment advisors, and
board members.
- High level technology expertise.
- Ability to think and act strategically, planning for the
long-term while balancing short-term needs of the
organization.
- Proficiency with Microsoft Office suite especially Excel and
familiarity with accounting software, preferably Financial Edge
NXT.
- Education/Training: Minimum of a Bachelor's degree in finance,
accounting, business administration or other relevant field
required. Certified Public Accountant preferred.
- Experience:
- Five years proven successful experience in financial management
including experience with accounting, investment strategy, and risk
management in a mid-size business with an annual operating budget
of at least $10 million.
- A minimum of 5 years in a supervisory role.
- Experience with computerized accounting systems and information
technology (IT).
- Ideally, this individual has experience either as an employee
or board member of a nonprofit organization and is familiar with
nonprofit finance and accounting regulations.
- Must have a valid Hawaii Driver's License and insurable driving
record.
The above information on this job description has been designed to
indicate the general nature and level of work performed by an
employee in this classification. It is not to be interpreted as a
comprehensive inventory, or all duties, responsibilities, and
qualifications of employees assigned to this job. Management has
the right to add to, revise, or delete information in this
description. Reasonable accommodations will be made to enable
qualified individuals with disabilities to perform the essential
functions of this position.
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Keywords: Hawaiian Humane Society, Honolulu , Director of Finance, Accounting, Auditing , Honolulu, Hawaii
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