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Administrative Assistant

Company: Nakupuna Companies
Location: Honolulu
Posted on: May 12, 2022

Job Description:

Under general supervision, provide administrative support in an office environment by way of performing a variety of support tasks for the office including handling confidential information and documents.Job Duties Include: The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.+ Input work request for C Projects + Create, consolidate, and update files and records+ Update Service Contracts Branch (SCB) website+ Perform data entry into various databases and spreadsheets+ Reconcile and balance access to General Fund Enterprise Business Systems (GFEBS) on-line database+ Retrieve, input and update Facilities Engineering Work Request (FEWRS)+ Input Purchase Request (PR), Military Interdepartmental Purchase Requests (MIPRs)+ Miscellaneous Obligation Documents (MODs) and other various miscellaneous documents into the BOD Programing Operations and Maintenance, Army (OMA) database file+ Review audit, and correct internal Directorate of Public Works DPW program codes, Work Breakdown Structure (WBS), and Element of Resource (EORs) for system integrity.+ Assemble, compile, and organize data reports for monthly execution meetings, PBACs and GC briefings+ Input contract orders/Invoice, and MIGO transactions in GFEBS Skills/Qualifications: Organizational and planning skills, excellent communication and problem-solving skills, attention to detail and accuracy, solid judgment and decision-making ability, takes initiative and is adaptable. A good working knowledge of the governing systems, programs, policies, work methods, manuals, or other established guidelines. Understanding of the needs of the organization serviced.Education and Experience: This position requires at least two years' experience providing support at a high level. Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite. Knowledge of standard office administrative practices and procedures. A good working knowledge of the governing systems, programs, policies, work methods, manuals, or other established guidelines.Physical requirements: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.Military Installation Access: This position resides on a military installation. Must be able to qualify for and obtain a Common Access Card (CAC) base access pass. Must be able to obtain a favorable National Security Agency Check (NACI) including a FBI fingerprint check. Must be a U.S. citizen.Work Location: Must be able to work onsite at Schofield Barracks, Wahiawa - Hawaii.Job ID: 2022-2231 Company: Na Ali?i External Company Name: Na Ali'i Consulting & Sales, LLC. External Company URL: https://na-alii.com Street: 3375 Koapaka Street

Keywords: Nakupuna Companies, Honolulu , Administrative Assistant, Administration, Clerical , Honolulu, Hawaii

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