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Administrative Assistant II or III, Retail Banking (Honolulu, HI)

Company: HomeStreet Bank
Location: Honolulu
Posted on: November 24, 2022

Job Description:

EO/AA Employer including Vets and Disabled

Qualified applicants with arrest and conviction records will be considered in accordance with legal requirements.

Job Description Summary

Administrative Assistant II
Under the direction of management, the Administrative Assistant will provide clerical and administrative support for the department.

Administrative Assistant III
Provide administrative support to management and their respective departments. Perform various duties, which may include, but are not limited to, meeting coordination, expense reporting, coordination of certain prepared-by-client schedules requested by auditors, assistance with presentation decks and memos, coordination of department specific documents, and creation of meeting agendas and taking of notes for meetings. In addition, provide administrative and project assistance for pursuit and execution phases on all merger and acquisition and business development opportunities and projects. Work with other administrative assistants to facilitate good communication and coordination among various business units and work groups.

Job Details

PRIMARY FUNCTIONS:

Administrative Assistant II

  • Provide administrative support to the Management and team in accomplishing goals that support HomeStreet objectives.
  • Assist with departmental purchasing including creating purchase orders, processing invoices, and managing the corporate credit card.
  • Assist with data input for various projects.
  • Participate in Company and Bank meetings as necessary.
  • Perform various duties, which include, but are not limited to, meeting coordination, expense reporting, coordination of department specific documents, and creation of meeting agendas and taking of notes for meetings.
  • Act as a departmental resource, answers questions, provides guidance, troubleshoot, and follow up with employees and customers in resolving problems. Administrative Assistant III
    • Perform various duties, which include, but are not limited to, meeting coordination, expense reporting, coordination of certain prepared-by-client schedules requested by auditors, assistance with presentation decks and memos, coordination of department specific documents, and creation of meeting agendas and taking of notes for meetings.
    • May provide logistical and administrative support during the pursuit and execution phases on merger and acquisition and business development opportunities, including but not limited to, helping coordinate due diligence activities and limited project management support of integration and post-integration activities.
      • Produce agendas and meeting materials for internal committees. May attend internal committee meetings and prepare minutes for committees as assigned.
      • Assist with the coordination and documentation of department contracts, ensuring they are entered into the Vendor Management process as required and coordinate renewals and filing of new contracts as appropriate.
      • Act as a departmental resource, answers questions, provides guidance, troubleshoot, and follow up with employees and customers in resolving problems.
      • Assist onboarding new staff by requesting seating arrangement, laptop and office supplies and by planning training meetings as needed.
      • Work with other administrative assistants to facilitate good communication and coordination among various business units and work groups.
      • Perform other duties as requested.

Keywords: HomeStreet Bank, Honolulu , Administrative Assistant II or III, Retail Banking (Honolulu, HI), Administration, Clerical , Honolulu, Hawaii

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