Clinical Secretary - Liliha
Company: Fresenius Medical Care
Location: Honolulu
Posted on: May 27, 2023
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Job Description:
PURPOSE AND SCOPE:Performing general office duties incorporating
a variety of basic and routine clerical and secretarial duties in a
clinical environment.PRINCIPAL DUTIES AND RESPONSIBILITIES:* Under
direct/close supervision, performs a variety of basic and routine
clerical and secretarial duties. These may include but are not
limited to:* Preparing and typing routine correspondence, form
letters and reports* Answering telephone & routing calls to the
appropriate person,* Greeting visitors and patients as applicable
and conducting them to the appropriate location or person as
needed.* Setting up and maintaining filing systems and basic
databases as applicable.* Completing forms and reports as required
by the various company offices and outside vendors and agencies.*
Recording the minutes of meetings and providing the resulting
documents as necessary.* Making copies of correspondence and other
printed matter as required by manager.* Preparing purchase orders
using the appropriate software application.* Assisting with
department/facility accounts receivable and accounts payable
functions and responsibilities as needed.* Distributing incoming
mail.* Maintaining calendar and daily schedules.* Scheduling
appointments & arranging meetings.* Maintaining inventory of the
necessary office forms and supplies.* Assisting with various basic
personnel administrative functions as needed.* Acting as backup to
other clerical personnel in office as needed.* Assists in the
collection of Patient Statistical Profile and Continuous Quality
Improvement Data.* Assists with month-end reporting requirements*
Assists in auditing records for ongoing compliance with medical
records standards.* Maintains accurate records of hospitalization,
patient travel, etc. to facilitate coordination of patient
scheduling, ancillary testing, etc.* Prepares medical records for
facsimile or mail related to travel, transplant, disability and
others.* Organizes travel for patients by contacting and providing
requested medical records.* Coordinates with transient patient
paperwork.* Coordinates transfer placements and confirmations along
with Clinical Manager.* Confirms admissions paperwork is completed
and sent to designated department(s), such as billing, by
collecting, faxing and scanning.* Assist with medical appointment
referrals and scheduling.* Assist with transportation coordination
and referrals.* Ensures data entry has been completed for Crown
Web. Related to ESRD 2728. ESRD 2746 and PART.* Other duties as
assigned.Additional responsibilities may include focus on one or
more departments or locations. See applicable addendum for
department or location specific functions.PHYSICAL DEMANDS AND
WORKING CONDITIONS:* The physical demands and work environment
characteristics described here are representative of those an
employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.*
Day to day work includes desk and personal computer work and
possible interaction with patients, facility staff and physicians.
The position may require travel between assigned facilities and
various locations within the community. The work environment may be
characteristic of a health care facility with air temperature
control and moderate noise levels. May be exposed to infectious and
contagious diseases/materialsEDUCATION:* High School Diploma
requiredEXPERIENCE AND REQUIRED SKILLS:* Minimum 6 months relevant
experience without a degree - 0-6 months experience with an
Associate degree or secretarial school.* Experience working
knowledge of computers with Microsoft Word, Excel and PowerPoint
preferred. Good verbal communication skills.* Pleasant telephone
manner.EO/AA Employer:
Minorities/Females/Veterans/Disability/Sexual Orientation/Gender
IdentityFresenius Medical Care North America maintains a drug-free
workplace in accordance with applicable federal and state laws.
Keywords: Fresenius Medical Care, Honolulu , Clinical Secretary - Liliha, Administration, Clerical , Honolulu, Hawaii
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