Office Administrator

Company: Alliance Personnel
Location: Honolulu
Posted on: May 24, 2025

Job Description:

Job Location: Downtown HonoluluCompensation: $40,000- $45,000/yearEmployment Type: Direcy Hire - Full TimeWork Schedule: Monday-Friday 7am-4pm



Key Responsibilities:

• Answer and direct phone calls, take messages, and provide information to callers.
• Manage office communications, including emails and correspondence.
• Create, edit, and format documents, spreadsheets, and presentations using Microsoft Office Suite (Word, Excel, etc.).
• Maintain and organize office files, both physical and electronic.
• Manage office supplies, monitor inventory levels, and place orders as needed.
• Assist with invoicing, including generating invoices, tracking payments, and resolving discrepancies.
• Purchase materials for jobs, including obtaining quotes, placing orders, and tracking deliveries.
• Provide general administrative support to estimators and other team members.
• Assist with other administrative tasks as needed.
  
  
  
  Required Skills and Qualifications:
  
  • High school diploma or equivalent.
  • Proven experience in an administrative role is preferred.
  • Excellent phone etiquette and communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong typing skills and attention to detail.
  • Solid organizational and time-management abilities.
  • Ability to multitask and prioritize tasks effectively.
  • Basic understanding of administrative and clerical procedures.
  • Ability to work independently and as part of a team.
  • Strong work ethic and reliability.
    
    
    
    
    Preferred Skills:
    
  • Previous experience assisting estimators.
  • Experience with purchasing and invoicing.
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Keywords: Alliance Personnel, Honolulu , Office Administrator, Administration, Clerical , Honolulu, Hawaii