Administrative Coordinator
Company: Finance Factors Ltd
Location: Honolulu
Posted on: February 17, 2026
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Job Description:
Job Description Job Description Plays a pivotal role in ensuring
the smooth functioning of the president's office by managing the
president's schedule, communications, and travel arrangements,
while also preparing for meetings and handling document management.
Additionally, provides crucial support to the president’s
leadership team to plan, organize and complete assignments, special
projects, and initiatives, serving as a key liaison between the
president and other staff and stakeholders. Ability to handle
confidential information with discretion and prioritize tasks
allows the president to focus on strategic leadership
responsibilities, enhancing overall efficiency and productivity
within the organization. Ability to manage multiple projects,
deadlines and priorities. MINIMUM QUALIFICATION REQUIREMENTS: ·
Proven experience as an administrative assistant or office admin
assistant. · Knowledge of office management systems and procedures.
· Working knowledge of office technology and equipment e.g.
computers, printers and fax. · Strong customer service, people and
communication skills. · Proficiency in MS Suite (Outlook, Word,
Excel, MS PowerPoint) web and mobile applications. · Excellent time
management skills and the ability to prioritize work and meet
deadlines. · Attention to detail and problem-solving skills. ·
Excellent written and verbal communication skills. · Strong
organizational skills with the ability to handle multiple
priorities. · High School degree; additional qualification as an
Administrative Assistant is a plus. ESSENTIAL FUNCTIONS: · Answer
and direct phone calls. · Plan, organize, coordinate and schedule
appointments and events. · Plan meetings and take detailed minutes.
· Write and distribute emails, memos, letters, faxes, and forms. ·
Assist in preparing regularly scheduled reports. · Develop and
maintain a filing system. · Update and maintain office policies and
procedures. · Order office supplies and research new deals and
suppliers. · Maintain contact lists. · Book travel arrangements. ·
Submit and reconcile expense reports. · Provide general support to
visitors, staff, agents and stakeholders. · Act as the point of
contact for internal and external clients and stakeholders. This
position is performed primarily in an office environment and
requires prolonged periods of sitting at a desk and working on a
computer. The role involves repetitive hand and finger movements,
including typing and using a mouse, as well as extended screen
time. The workspace is typically climate-controlled with standard
office lighting and noise levels. Occasional walking, standing, or
light lifting (up to 15 pounds) may be required.
Keywords: Finance Factors Ltd, Honolulu , Administrative Coordinator, Administration, Clerical , Honolulu, Hawaii
