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Office Manager

Company: Willman Interiors
Location: Honolulu
Posted on: January 18, 2020

Job Description:

Office Manager /Bookkeeper - Interior Design firm is looking for experienced Office Manager with bookkeeping skills to assist in managing its day-to-day bookkeeping, administrative, and office maintenance responsibilities. Confidentiality, excellent organizational skills and accuracy are important qualifications for this position, as well as good customer relations and the ability to communicate clearly. The ideal candidate for this position is a skilled multi-tasker, is reliable and is committed to consistently meeting deadlines. - We are a small award winning, hands-on, and client focused luxury residential Interior Design firm, specializing in resort homes on the Big Island of Hawaii. We offer a pleasant working environment with a competitive compensation package for the right candidate. This position is full time, in the office. It will be 40 hours per week, 8 hours a day, Monday through Friday. - Requirements are as follows: - - - - - At least 4 years of office management in an office of at least 5 people - - - - - At least 3 years of solid bookkeeping experience - accounts payable and receivable, general ledger, reconciliations - - - - - Undergraduate degree in Business Administration & Accounting preferred - - - - - Experience with data entry, record keeping and computer operation - - - - - Experience in the Interior Design Industry a plus, but not required - - - - - Knowledge of Studio Designer, industry software a plus, but not required - - - - - Must have a professional and pleasant phone presence - - - - - Must have intermediate/advanced knowledge on computers and proficiency in Microsoft Office Word and Excel - exporting/importing data and creating reports - - - - - Ability to provide software support to staff as needed - - - - - Excellent written and spoken communications skills - ability to communicate confidently with high-end clientele - - - - - Excellent organizational skills - Responsibilities Include: Accounting Duties - - - - - Accounts Payable - for client projects and office vendors - - - - - Client Budgets and Retainer Accounts tracking - - - - - Accounts Receivable - monthly time billing and periodic project billing - - - - - Credit card management - payments and data entry - - - - - Cash accounts management - deposits and data entry - - - - - Maintain inventory records - - - - - Journal entries to record and classify financial transactions - - - - - Pull data from proprietary software for reporting and analysis purposes, create custom Excel spreadsheets - - - - - Balance and maintain accurate General Ledger - - - - - Review monthly financials, Balance Sheet and Income Statement for accuracy - - - - - Work with external bookkeeper to ensure timely filing of all governmental reporting - Administrative Affairs - - - - - - Initiate and manage new client set-up - - - - - Manage filing and computer directory systems - - - - - Office maintenance includes daily clean up chores (trash, dishes, dusting, vacuuming as needed) and building maintenance - - - - - Manage office supplies and purchasing - - - - - Maintain sample library - - - - - Business licenses and insurance management - - - - - Manage subscriptions and affiliations - - - - - Travel arrangements - - - - - Assist office staff as needed - - - - - Assist in annual employee review process - - - - - Maintain office calendar - - - - - Marketing - Assist with Publications, Media/Press, Photography scheduling, and Website updates and additions - Compensation Benefits offered. "--- Salary commensurate with experience Please email resume, cover letter - outlining your experience to - Thank you and we look forward to hearing from you! QUALIFIED CANDIDATES ONLY! All others will not be responded to.

Keywords: Willman Interiors, Honolulu , Office Manager, Executive , Honolulu, Hawaii

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