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Director of Asia Guest Services

Company: Highgate Hotels L.P.
Location: Honolulu
Posted on: May 12, 2022

Job Description:

Highgate Hotels
Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The hospitality forward company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts with contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team consisting of some of the most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in New York, Chicago, Dallas, London, Miami, and Seattle. www.highgate.com.
The all-new, vibrant 'Alohilani Resort Waikiki Beach blends indoor and outdoor luxury to elevate the experience of Oahu resorts. Every space has been envisioned by award-winning design firm, Rockwell Group. Fresh, welcoming and relaxing, it's an oasis of tranquility in the heart of Waikiki.
Experience our spacious, welcoming lobby and captivating 280,000 gallon Oceanarium unique to Honolulu resorts. Coming soon, the destination pool deck with private cabanas will offer a saltwater infinity pool, a shallow-water pool and club for kids, and a pool bar that seamlessly transitions from day to night. With a location steps from Waikiki Beach, it's where Hawaii vacations turn moments into memories.
Our resort is proudly named in honor of Queen Lili'uokalani, the last reigning monarch of the Hawaiian Kingdom. Beloved by her people, she was a music composer, an author and an ardent supporter of her culture. Her spirit is infused into the resort, which shares the same privileged location as her beachside home Ke'alohilani, meaning the royal brightness. Welcome to a fresh perspective on resorts in Waikiki. 'Alohilani Resort Waikiki Beach.
The Director of Asia Guest Services is responsible for the quality of the experience for our Asian market, including, but not limited to, the oversight and managing of the Wonderclub guest experience, check-in/out process of the Asian market, and overall cultural connection to the Asian market. He/she has oversight of the process and preparation of Asian wholesale and group arrivals and departures to ensure overall satisfaction and loyalty to Highgate Hotels Hawaii.

  • Acts as a liaison between Alohilani Resort and Japanese customers, including tour operators, and escalated guest recovery assistance.
  • Ensure that resort Associates complete established procedures in accordance with policies and procedures.
  • Responsible for Wonderclub Lounge general operations and Asia Guest Services lobby experience in partnership with Front Desk & F&B leaders
  • Assists wholesaler partners and travel agents with complaints, issues or concerns on behalf of their customers.
  • Actively seeks opportunities and implements processes to improve the experience for our Asian guests.
  • Provides Japanese language support and translation for other departments of the resort
  • Prepares and delivers various guarantees with regards to room inventory, room assignments, special request accommodations, various F&B packages and coupons.
  • Coordinates room blocks, room assignments, key issuances, meal coupon arrangements, tour desk assignments for wholesale guests including group tours
  • Assists with the execution of the Asia Sales department special requests, site inspections, and other tasks as needed.
  • Manage, lead, coach and develop all Wonderclub & Asia Guest Services associates.
  • Ensure proper recruitment, hiring and training new associates
  • Builds and manages the relationship with local Japan wholesalers
  • Maintain appropriate inventory of Wonderclub & AGS collateral and gifts
  • Source and maintain vendor partnerships for increased efficiency in execution
  • Create LSOPs to that ensure consistent service to our Japan market guests within Alohilani
  • Ability to use computerized equipment and programs including Opera, Synergy, ADP or other programs to provide administrative support as required.
  • Ensure proper knowledge of all packages and market trends pertaining to the Asia market, and adjust operations accordingly.
  • Monitor trends associated with service levels/guest complaints, primarily as they pertain to the Asia market. Chart out possible trends in the hotel through utilization of Medallia to work proactively with the department managers on resolutions for top problems and trends in the hotel. - - -
  • Serve as ambassador to greet guests in the JTB Wonderclub and assist them with their needs. Be visible in the Asia Guest Services reception area whenever a line exists to assist guests during their wait. - Be present in the lobby during VIP arrivals to meet, greet, and assist in any way to ensure a memorable stay. -
  • Perform administration duties as needed to include compiling reports for the Executive Office.
  • Appropriately weigh all sides of a situation and fairly compensate guests in a consistent fashion, when necessary. Utilize full empowerment to ensure guests are happy pre-stay, during, and post stay. -
  • Attend departmental and morning meetings and take notes and distribute to the operational team.
  • Perform other duties as requested by the Executive Office.

    In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the resort:

    • Support all operating management within the Rooms and Food & Beverage divisions
    • Provide other services as requested by the Executive Office and Sales & Marketing.


      • At least 5 years of progressive experience in a hotel or a related field; or a 2-year college degree and 3 or more years of related experience; or a 4-year college degree and at least 1 year of related experience.
      • Managerial experience required.
      • Must be proficient in Windows, Company approved spreadsheets and word processing.
      • Previous guest service experience required.
      • Must be native level Japanese -- reading, writing, and speaking.
      • Excellent verbal and communication skills required.
      • Long hours sometimes required.
      • Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
      • Maintain a warm and friendly demeanor and be an Ambassador of Aloha Spirit at all times.
      • Must be native level Japanese fluency both verbally and written (Japanese/English), with all levels of employees and guests in an attentive, friendly, courteous and service oriented manner.
      • Must be able to multitask and prioritize departmental functions to meet deadlines.
      • Able to approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
      • Attend all hotel and area required meetings and trainings.
      • Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
      • Maintain high standards of personal appearance and grooming, which include wearing nametags.
      • Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
      • Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
      • Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
      • Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
      • Must be able to maintain confidentiality of information.
      • Monitor and ensure compliance with SOP's in the Front Office and Food & Beverage areas.
      • Conduct walk-throughs of public areas and guestrooms to ensure that cleanliness and maintenance standards are met.
      • Monitor labor expenses through schedule approval process and ensure budgeted productivity.
      • Work in conjunction with the Director of Operations/Hotel manager to prepare the Front Office annual budget.
      • Participate in required M.O.D. program as scheduled.
      • Assist in preparation of revenue and occupancy forecasting.
      • Coordinate all aspects of the ongoing implementation of the Highgate Hotel philosophy of service.
      • Be knowledgeable of the current corporate marketing programs and the standards and procedures for each. Ensure that staff is knowledgeable in understanding and implementing corporate programs.
      • Monitor all V.I.P.'s, special guests and requests.
      • Ensure overall guest satisfaction.
      • Involvement in the Lobby Ambassador coverage.
      • Ensure overall associate satisfaction.

Keywords: Highgate Hotels L.P., Honolulu , Director of Asia Guest Services, Executive , Honolulu, Hawaii

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