HonoluluRecruiter Since 2001
the smart solution for Honolulu jobs

Executive Assistant for President-CEO

Company: University of Hawaii FCU
Location: Honolulu
Posted on: September 22, 2022

Job Description:

DO YOU WANT TO MAKE A DIFFERENCE?Join a spirited, dynamic team with Hawai`i's leading credit union as we make a difference in our community - providing financial value, exceptional service, and state-of-the-art convenience to our members.Employee BenefitsIn addition to competitive pay, we are proud to offer a comprehensive benefits package.Paid Employee Medical And Dental Insurance; UHFCU pays 100% Of The Base Employee CoverageMedical and Dental Plan Premium Waiver OptionEleven (11) Company Paid Federal Holidays Plus Four (4) Company Paid Personal HolidaysEligible to Earn Ten (10) Days Paid Vacation; Increases With Years Of ServicePaid Sick Leave401(k) Retirement With Employer Match And Profit Sharing Employee Loan DiscountUHFCU Subsidizes 50% For Monthly Bus Pass Flexible Spending Accounts: Healthcare and Dependent Care (Pre-Tax Benefit)Credit Union-Paid Benefits Such As Group Term Life With AD&D Insurance, Long Term Disability Insurance And Long Term Care InsuranceEmployee Assistance Program (EAP) Internal and External Professional Development OpportunitiesAnd Many More!Position Title: Executive Assistant Department: Administration FLSA Classification: Non-ExemptReports to: President/Chief Executive Officer (CEO) Position Purpose:This position supports the President/Chief Executive Officer and the Board of Directors by providing administrative services in a professional, efficient, and confidential manner.Essential Functions:Performs secretarial and clerical duties, including answering correspondence, maintaining appropriate records and files, prioritizing workload to meet deadlines and assists the President/CEO with day-to-day operations. Also provides support duties for Senior Management and the Board of Directors, as needed.Prepares drafts of policies, correspondence, spreadsheets for the President/CEO's review, as needed.Prepares materials and schedules/coordinates meetings for the Board of Directors. Works closely with the President/CEO in finalizing monthly agenda.Coordinates President/CEO, management, Board of Directors conference/seminar registrations and related travel arrangements, when requested. Prepares itinerary for each traveler.Under the direction of the President/CEO, prepares spreadsheets, graphs to analyze and summarizes special projects for the President/CEO's review. Prepares and assesses annual mileage reports for the Board of Directors. Takes and prepares minutes of meetings as determined by the President/CEO.Coordinates all Board of Director and Board Education meetings, including but not limited to, ordering and picking up lunches/dinners, setting up the boardroom to ensure a smooth and timely meeting. Establishes and maintains a good working relationship with all management and employees to ensure cooperation within the credit union.Coordinate Annual Board Planning Session, including the preparation of planning materials.Performance Standards:The following duties are completed in an accurate and timely manner:Secretarial and clerical functions.Board agenda.Organize Board of Directors and senior management meetings.Seminar, conference, and travel arrangements.Spreadsheets, graphs and summary analysis of special projects.Minutes, documents, reports and files are accurate and timely. Files are accurate and maintained.Excellent communication and coordination between management, Board of Directors, volunteers, and employees.Exhibits professionalism, integrity and confidentiality.Qualifications:Education/Certification: High school diploma or GED required.Required Knowledge: Must be proficient in MS Office Suite.Experience Required: Three to four years administrative or executive assistant experience.Skills/Abilities: Proficient typing and writing skills.Excellent interpersonal and communication skills.Excellent analytical, creative and problem-solving skills.Project management skills and well organized.Able to work independently and a strong team player.Able to create spreadsheets, graphs, analyze and prepare a summary of pertinent information. Proficient in transcribing minutes.Activities and Requirements of this Position:Repetitive Motion: Movements frequently and regularly required using wrists, hands, and/or fingers.Communication Skills: Must frequently convey detailed or important instructions of ideas accurately and quickly.Visual Abilities: Average visual acuity necessary to read, prepare and inspect documents or products.Hearing: Able to hear average or normal conversations and receive information.Physical Strength: Sedentary work (sitting most of the time). Able to lift and carry up to 25 lbs.Reasoning Ability: Able to apply common sense understanding to carry-out detailed instructions and to deal with problems involving variables. Mathematics Ability: Able to perform basic math skills including adding, subtracting, multiplying and dividing using a calculator.Language Ability: Able to write complex sentences using normal word order with present and past tenses, as well as a command of the English vocabulary.Working Conditions:Air conditioned smoke-free office setting. Attendance Requirements:Please note that scheduled attendance requirements may change due to business needs.Business Hours:Monday through Saturday. Business hours are subject to change. Must be able to work additional hours, weekends, and holidays as needed. PI192146938

Keywords: University of Hawaii FCU, Honolulu , Executive Assistant for President-CEO, Executive , Honolulu, Hawaii

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest Hawaii jobs by following @recnetHI on Twitter!

Honolulu RSS job feeds