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Project Manager

Company: Young Brothers
Location: Honolulu
Posted on: January 27, 2023

Job Description:

JOB PURPOSE/SUMMARY:







The successful candidate will work directly with key stakeholders - which includes, but is not limited to, Leadership Team, department heads, vendors, government agencies, and clients - to ensure deliverables fall within the applicable scope and budget. Client relations, change management, and strong communication skills are essential.







Must be reliable, able and willing to solve problems as they arise, able to coordinate many different tasks, and willing to explore how to make processes more efficient.







ESSENTIAL FUNCTIONS:





* Partners with project sponsors to define success metrics and criteria.

* With some guidance, defines and creates project plans considering time frame, funding limitations, staffing requirements, regulations, resource availability, and contractual requirements.

* Acts as primary liaison between project sponsor, project staff, contractors/vendors, and internal company personnel.

* Working with the project sponsors, develops appropriate project charters documenting the justification for undertaking a new project, including the problem being addressed, background, customers, success criteria, implementation approach, scope, timeline, deliverables, costs and project team commitments. With some guidance, manages development of project execution strategy including planning, vendor and subcontractor support requirements, contractual requirements, and health, safety, quality, and environmental impacts and mitigation measures.

* Working with Health, Safety, Quality, and Environment department ensures compliance with overall health, safety, quality, and environmental standards for the project.

* Identifies staffing needs for each phase of the project and requests assignment of project team members and consultants/contractors.

* Confers with project staff to outline work plan and assign duties, responsibilities, and scope of authority; provides ongoing technical advice and problem resolution support.

* Coaches, mentors, motivates and directs project team members and contractors, and influences them to take positive action and accountability for their work to ensure project progresses on schedule and within prescribed budget.

* Working with Supply Chain, sources and negotiates key subcontracts and vendors.

* Follows established processes for monitoring and integrating all project elements and communications concerning change management processes and decisions.

* Advises Leadership Team and Portfolio Steering Committee on project expenditure decisions.

* Reviews status reports prepared by project personnel and modifies schedules or plans as required.

* Coordinates the operational aspects of ongoing projects and serves as liaison between project teams and other parts of the organization.

* Proactively identifies dependencies between teams and ensures communications to align on project delivery criteria.

* Uses financial reporting, trend and variance analyses and other performance measures to develop/modify project plans to mitigate risk.

* Negotiates project or contract changes and incorporates changes into project control systems to maintain work statements, cost and schedule baselines.

* Ensures all projects adhere to project methodology compliance standards set by the company.

* Tracks project deliverables using appropriate tools and prepares project reports for Leadership Team, Portfolio Steering Committee, project sponsors, or others to ensure appropriate project cadence.

* Evaluates project upon close-out and documents lessons learned.

* Travel as required.

* Attend training as required to maintain proficiency.







Leadership





* Be a leader for "SpeakUp", including encouraging peers and staff to exhibit a safe and ethical culture.

* Understands and complies with Company policies and procedures, including EEO, Non-Discrimination, Harassment, and Saltchuk Code of Ethical Business Conduct.

* Effectively communicates regional/department goals and objectives.

* Provides direction and leadership to achieve company Core Values, Mission, and Vision.

* Performs other duties as assigned.

* Accomplishes all tasks as appropriately assigned or requested.







KNOWLEDGE OF:





* Thorough understanding of project management methodologies, tools, and techniques.

* SmartSheet or other project management software proficiency.

* Proficient use of Microsoft Office products (Word, Excel, SharePoint, PowerPoint, Project, Visio)







SKILLS AND ABILITIES:





* Proven project management track record driving projects to 100% completion, on schedule and to stakeholder satisfaction.

* Experience writing and managing RFP's, scoring vendors, and facilitating selection.

* Ability to communicate technical/complex information to non-technical people both verbally and in writing.

* Excellent interpersonal relationship skills to effectively interact with internal and external stakeholders.

* Strong leadership qualities including diplomacy and ability to interface with cross-functional teams such as Finance, Legal, IS, and Supply Chain.

* Comfortable creating and making presentations to all levels of the organization.

* Ability to establish and maintain cooperation, understanding, trust, and credibility.

* Ability to meet budget requirements and track/contain expenses.

* Excellent time management and demonstrated ability to meet deadlines.

* Excellent analytical, problem solving, and organizational skills.

* Ability to work independently and accomplish work through others.

* Able to handle confidential matters judiciously.

* Contributes to building a positive team spirit.

* Follows policies and procedures and upholds company ethics policies and values.







MINIMUM REQUIREMENTS:



This position generally requires a Bachelor's degree (B. S.) in marine transportation, mechanical engineering, science & technology, or a related field; 5+ years related experience and advanced knowledge of the project area; or equivalent combination of education and experience. Project management professional (PMP) certification required.







Working Conditions: Work is mostly performed both in an office environment sitting at a desk utilizing computer keyboard and telephone, and on location where project conditions vary. May be required to work extended hours as needed to implement new projects. Travel will be required. Regular and predictable attendance is a requirement.







Physical/Mental Demands: Work environment includes typical computer related noise levels and paper and equipment generated dust. Exposure to video display terminals occurs on a regular basis. Incumbent is on call to provide support services during off hours. Physical skill is required for keyboarding and use of peripheral equipment. Moderate lifting. While performing the duties of this job, the employee is frequently required to sit; hands or fingers; handle or feel; talk and hear. The employee is occasionally required to reach with hands and arms.







Position Content: This job description is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills, working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, these requirements may change over time. Management reserves the right to modify, add or remove duties and assign other duties as necessary.



Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Keywords: Young Brothers, Honolulu , Project Manager, Executive , Honolulu, Hawaii

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