Chief Financial Officer
Company: Bishop Museum
Posted on: March 17, 2023
Job purpose -
The Chief Financial Officer (CFO) will play a critical role in
Bishop Museum's successful growth. Reporting to the President and
CEO, the CFO is a member of the Museum's senior leadership team and
is a corporate officer serving as the organization's Treasurer. The
CFO will be a strategic thinker and articulate spokesperson in
support of the institution's mission, setting financial policies
and providing direction in order to: ensure long-term financial
sustainability, increase capacity and productivity, maintain
financial oversight, and enhance overall institutional reputation.
The CFO is directly responsible for the Finance and Accounting
Department and for directing the Museum's financial affairs in
accordance with generally accepted accounting principles, ensuring
compliance with the requirements of governmental and other
regulatory departments, and collaboratively advancing the Museum's
strategic plan and institutional priorities. -Duties and
1. Strategy, Vision and Leadership -
- Support Bishop Museum's mission, vision and values by
exhibiting the following behaviors: excellence and competence,
collaboration, innovation, respect for individuals, commitment to
our community, accountability and ownership. -
- Report to the President & CEO and collaborate with the
executive management team to develop and implement institutional
priorities and manage performance across museum departments. -
- Develop the Museum's short-and long-term strategies for
- Provide and interpret financial information and reports
necessary to the Board of Directors, President & CEO, executive
management team and other department directors.
- Act as liaison to the Audit & Finance and Investment Committees
of the Board of Directors; provide regular financial statements as
well as specialized financial reports as requested. -
- Lead the annual budgeting and planning process; administer and
review all financial plans and compare to actual results with a
view to identify, explain and correct variances as appropriate.
- Consistently analyze financial data including the financial
performance and revenue forecasts of operating units and major
projects; present financial reports in an accurate and timely
manner; clearly communicate monthly, quarterly, an annual accrual
based financial statements; monitor progress and changes to keep
executive team appropriately informed of Museum's financial status.
- Anticipate and keep abreast of federal, state and local funding
or relief opportunities that may be applicable to the Museum's
situation and/or status, including for emergency conditions.
- Engage in strategic and tactical matters as they relate to
budget management, cost benefit analysis, forecasting needs and the
securing of new funding.2. Team Building/Organizational Development
- Oversee, direct and organize the work of the Finance and
Accounting Department, developing short- and long-range department
goals, objectives, policies and operating procedures. -
- Ensure divisions, departments and/or units of the organization
have access to the required financial information that will allow a
fair assessment of the progress being made by their programs.
- Work with directors and managers across the institution to
monitor and evaluate financial performance; assist with mentoring
as required; provide recommendations to improve potential process
or outcomes and provide financial training when required. -
- Work to strengthen inter-departmental communications to help
achieve the Museum's long-term strategic plans. 3. Financial
- Maintain institution-wide financial controls, policies,
standards and procedures. -
- Plan, organize, develop, direct, implement, report on, and
regularly evaluate and upgrade the Museum's fiscal functions.
- Monitor and analyze financial data; identify, research and
resolve any discrepancies. -
- Monitor and report on the performance of the Museum's
investments; ensure the assets of the organization are
appropriately managed including investment portfolios, fixed assets
and investment properties. -
- Steward risk management; coordinate with the General Counsel to
manage the Museum's contractual agreements and obligations
including the review of all insurance policies. -
- Manage the annual independent audit of the Museum's financial
and compliance reports, and related income tax returns in
conjunction with key accounting personnel. -
- Ensure that required filings including annual Federal and state
tax returns, city and state registrations, applications and
financial reports are properly prepared and filed. -
- Work with the Institutional Advancement team to create annual
and long-term fundraising goals that support the Museum's operating
and program expenditure budgets.
- Work collaboratively with various stakeholders to ensure timely
receipt of revenues, grants and gifts, with attention to reporting,
budgeting, stewardship and compliance.
- Coordinate the organization's annual Defined Benefit and 401k
plan audits and related Forms 5500 information return in
conjunction with the Director of Human Resources. -
- Negotiate and maintain the Museum's federal negotiated indirect
cost rate agreement with the Museum's cognizant agency. 4.
Functional Management -
- Ensure divisions, departments and units of the organization
have access to the required financial information that will allow a
fair assessment of the progress being made by the organization's
- Ensure that the key transaction systems and reports (for areas
including but not limited to membership, admissions, store sales,
online sales, auctions, food and beverage sales, events and
facility rentals) are efficiently and fully implemented, regularly
reconciled with general accounting, and staff using these systems
are properly trained and proficient in their use. -
- Work with managers across the institution to monitor and
evaluate financial performance; assist with mentoring as required;
provide recommendations to improve potential process or outcome;
and provide financial training where and when required. -5.
Additional Duties and Responsibilities
- Accomplish all tasks as appropriately assigned in order to
assist the organization in meeting its goals. -
- Perform other tasks as requested and learn appropriate skills
to adequately service both internal and external constituencies.
- Works with senior management, Board of Directors and key staff
to directly support fundraising efforts including but not limited
to making presentations and attending community events and museum
conferences to represent the Museum. -Qualifications -
- Master in Business Administration degree (MBA) or equivalent;
or eight to ten years related experience and/or training; or
equivalent combination of education and experience.
- CPA or CMA required -
- An experienced leader and financial executive with appropriate
industry experience, preferably in the not-for-profit field.
- An energetic, forward-thinking and creative individual with
high ethical standards and an appropriate professional image.
- A strategic and visionary thinker with sound technical skills,
analytical ability, good judgment, and strong operational focus.
- A well organized and self-directed individual who is a team
- An intelligent and articulate individual who can relate to
people at all levels of an organization and possesses excellent
- A good educator who is trustworthy and willing to share
information and serve as a mentor.
- An excellent negotiator who is experienced in contracts.
- A decisive individual who possesses a "big picture"
- A high energy individual that can concentrate for long periods
- Must be proficient in general ledger, spreadsheet, database,
and word processing programs. -Other Requirements -
- Adheres to the organization's Policy and Procedures -
- Acts as a role model within and outside the organization. -
- Performs duties as workload necessitates to help meet the
organization's goals. -
- Maintains a positive and respectful attitude. -
- Communicates regularly with supervisor and executive team about
various organizational issues. -
- Works inclusively and collaboratively with the executive team,
board, and staff -
- Demonstrates flexible and efficient time management and ability
to prioritize workload. -
- Consistently reports to work on time prepared to perform the
duties of the position.
- Meets organizational productivity standards. -Direct reports
-Director of Accounting -
Keywords: Bishop Museum, Honolulu , Chief Financial Officer, Executive , Honolulu, Hawaii
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