Guest Services Manager Overnight (OEM)
Company: The Twin Fin
Location: Honolulu
Posted on: September 15, 2023
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Job Description:
Highgate Hotels
Highgate is a leading real estate investment and hospitality
management company widely recognized as an innovator in the
industry. Highgate is the dominant player in major U.S. gateway
cities including New York, Boston, Miami, San Francisco and
Honolulu, with a growing Caribbean and Latin America footprint. The
hospitality forward company provides expert guidance through all
stages of the property cycle, from planning and development through
recapitalization or disposition. Highgate has a proven record of
developing its diverse portfolio of bespoke lifestyle hotel brands,
legacy brands, and independent hotels and resorts with contemporary
programming and digital acumen. The company utilizes
industry-leading revenue management tools that efficiently identify
and predict evolving market dynamics to drive outperformance and
maximize asset value. With an executive team consisting of some of
the most experienced hotel management leaders, the company is a
trusted partner for top ownership groups and major hotel brands.
Highgate maintains corporate offices in New York, Chicago, Dallas,
London, Miami, and Seattle. www.highgate.com .
Location
This 645-room hotel is perfectly located on Honolulu's famous
Kalakaua Avenue, where it is just steps to the beach and an arm's
reach to the best dining, shopping, and entertainment in the area.
Guests can borrow the hotel's own towels and beach chairs to spend
the day by the sea, or choose to lay out by the hotel's pool with a
tropical drink from nearby Tiki's Grill and Bar. And for the
adventurous, The Twin Fin offers a on-site activities desk ready to
curate a number of fun experiences.
Overview
The Guest Services Manager Overnight (OEM) is responsible for
assisting the Director of Front Office/Assistant Director of Front
Office while providing attentive, courteous, and efficient service
to all guests, including successfully resolving guest complaints,
prior to arrival and throughout their stay, while maximizing room
revenue and occupancy.
Responsibilities
- Establish and maintain attentive, friendly, courteous and
efficient hospitality at the Front Desk, Coconut Club, Pool and
Front Drive.
- Respond to all guests' requests, problems, complaints and/or
accidents presented at the Front Desk or through Reservations, in
an attentive, courteous and efficient manner. Follow up to ensure
guest satisfaction.
- Assist with development of employee morale and ensure training of
Guest Services personnel.
- Maintain a professional working relationship and promote open
lines of communication with managers, employees and other
departments.
- Fully comprehend and operate all aspects of the Front Office
computer system, including software maintenance, report generation
and analysis, and simple programming.
- Assist Director of Front Office/Assistant Director of Front
Office in ensuring that associates are following and maintaining
standards (i.e., answering phones, callbacks to guests, guest
request log).
- Have knowledge of and assist in all emergency procedures as
required.
- Be able to perform, completed and ensure that all tasks and
duties on the shift checklist are completed in a timely and
efficient manner.
- Responsible for issued house bank.
- Monitor key control to maintain hotel security
- Ensure the maximization of room revenue through property approved
upsell system.
- Monitor proper operation of the P.B.X. console and ensure that
employees maintain Highgate Hotel S.O.P.'s in its use.
- Establish and maintain good communications and teamwork with
fellow employees and third party employees.
- Greet and welcome all guests approaching the Front Desk in
accordance with Highgate Hotel S.O.P.'s.
- Ensure implementation of all Highgate Hotel policies and house
rules. Understand hospitality terms.
- Perform check-ins and checkouts; confirm that all SOP's are being
followed properly.
- Train new employees, help to develop and implement training
programs.
- Maintain log of rooms in "out of order" status.
- Authorize and sign adjustments and paid outs over the limit.
- Oversee discrepancy report and monitor follow-through.
- Work closely with housekeeping regarding daily operations.
- Work closely with third party companies to help deliver seamless
and enjoyable guest experiences.
- Operate radios efficiently and professionally in communicating
with hotel staff. Ensure the proper use of radio etiquette within
the department.
- Ensure correct and accurate cash handling at the Front Desk.
- Ensure logging and delivery of all messages, packages, and mail
in a timely and professional manner.
- Be aware of all rates, packages and promotions currently
underway.
- Follow and enforce all Highgate Hotel credit policies.
- Ensure that employees, including third party employees are, at
all times, attentive, friendly, helpful and courteous to all
guests, managers and other employees.
- Ensure team understands and remains focused on their role in
contributing to the Guest Service and audit scores.
- Assist with sign off of all Service Standards by Position for
Guest Services staff.
- Monitor all V.I.P.'s, special guests and requests.
- Review Front Office log books and Guest Request log on a daily
basis.
- Monitor all appropriate service delivery systems.
- Block rooms for special groups, arrivals, airline crew etc.
- Participate in Room Inspection programs.
- Assist in training and cross training of new hires, current
employees, third party employees on a regular basis.
Keywords: The Twin Fin, Honolulu , Guest Services Manager Overnight (OEM), Executive , Honolulu, Hawaii
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