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Associate Director of Gift Processing

Company: Job Network
Location: Honolulu
Posted on: November 11, 2019

Job Description:

Under the direction of the Director of Gift Processing, this position will assist and manage the gift record processing. Support the formulating and implementing policies and procedures for the successful recording, maintenance, receipting, and documenting of private gifts and grants. Reports To Director of Gift Processing Supervises Gift Processing Associates Essential_Functions Specific duties include the following: * Assists the Director of Gift Processing in the supervision, hiring, evaluation, orientation and training of full-time Gift Processing Associates and student assistants particularly in the gift entry and biographical maintenance functions of the fund raising system and ensure the accuracy and promptness of data entry. * Coordinates the processing of gifts, pledges, online gift and event services, matching gifts, deferred gifts and other contributions to the Foundation. Make occasional bank deposits for cash. * Responsible for daily, monthly reports and assist in the month and year end reconciliation. * Perform daily processes to interface transactions from the fundraising system to the accounting system. * Notifies IT regarding database issues; provide support to pin-point the problems. * Coordinate and discuss with IT about system enhancements and reports. * The ability to edit and check the work of others, and work with large sums of money in a high volume gift processing environment is critical. * Provides assistance in researching gift and pledge relation information. * Provides assistance and guidance to Foundation and University staff of the gift and pledge process. * Provides assistance and guidance to Gift Processing Associates as they fulfill their duties and assignments. * Assists in establishing, revising and updating department policies, procedures and standards, as needed. * Oversees and assist in the processing of the Imiloa membership records. * Works closely with Fiscal Services to reconcile gift and pledge transactions between alumni and donor management system and financial accounting system, perform special assessments and audits as needed. Identify and facilitate data and gift corrections. * Coordinates the processing of payments received via online payment services and matching the distributions according to the approved deductibility worksheets. * Coordinate and discuss issues with the Call Center pledges and credit card gifts. Communicate with the Call Center Management to confirm donor intent of pledge and gift amounts. * Supervise staff in photocopy and file all incoming gift correspondence. * Supervise staff in the receipt processing. * Manages the department in the absence of the Director of Gift Processing. * Performs other job-related duties or special projects as assigned. Evaluation The Associate Director of Gift Processing will meet annually with his/her supervisor to put in place a plan for the year. At the end of each year, the Associate Director of Gift Processing and his/her supervisor will review progress toward the annual goals. Qualifications * Bachelor s degree preferred * Minimum of three to five years of gift and data processing experience or equivalent work experience in a computerized records management required. * Advanced understanding of office methods, procedures, practices, and bookkeeping or accounting knowledge. * Computer literacy required, including proficiency in typing, 10-key, data entry, Microsoft Word and Excel. * Exemplify and live the values of the UH Foundation (accountability, excellence, integrity, service, teamwork and trust). Working Conditions The Associate Director will work primarily in an office environment and will need to sit or stand for extended periods while either working at a computer, attending a meeting, or performing desk work for extended periods. Based at 1314 South King Street, Suite B., the Associate Director may need to visit areas of the University campus, as well as locations in and around O ahu. Must have a valid driver s license and acceptable driving record. The Associate Director may need to work weekends or evenings or exceed a 40 hour work week to fulfill the demands of the position. TO APPLY Applicants should submit a letter of interest that provides evidence of the qualifications, a resume, and the names, addresses and telephone numbers of at least three professional references to: University of Hawai i Foundation, Human Resources Department, P.O. Box 11270, Honolulu, HI 96828-0270. FAX: **************. Email: *******************************. Deadline: Open until filled. THE UNIVERSITY OF HAWAII AND THE UNIVERSITY OF HAWAII FOUNDATION The primary purpose of the University of Hawaii s 10-campus system is to provide an environment in which faculty and students can discover, examine critically, preserve, and transmit the knowledge, wisdom, and values that will help ensure the survival of the present and future generations with improvement in the quality of life. The University of Hawaii Foundation, a nonprofit organization, raises private funds to support the University of Hawaii System. Our mission is to unite our donors passions with the University of Hawaii's aspirations to benefit the people of Hawaii and beyond. We do this by raising private philanthropic support, managing private investments and nurturing donor and alumni relationships. Please visit ********************. Pandologic. Keywords: Fundraiser, Location: Honolulu, HI - 96848

Keywords: Job Network, Honolulu , Associate Director of Gift Processing, Executive , Honolulu, Hawaii

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