Human Resources & Training Coordinator

Company: Arcadia Family of Companies
Location: Honolulu
Posted on: May 16, 2022

Job Description:

Job Description Purpose: Supports the Arcadia Family of Companies (AFC) in carrying out human resources and training administration duties. Essential Functions Human Resources Collaborates with department managers to determine staffing requirements and assists in developing strategies to fill open positions with qualified candidates. Conducts preliminary phone screens and refers qualified candidates to departments within 24-48 hours of receipt; schedules interviews with departments as needed. Provides departments with guidance, support and staffing recommendations on a continuing basis. Communicates career opportunities to potential candidates and manages applicant engagement through timely and ongoing communication. Manages the pre-employment and on-boarding process, which includes performing employment verifications, background checks, licensing verifications, communication of all requirements; follows-up providing guidance to ensure timely completion of requirements are met; extends employment offers. Serves as point person to send and track exit interviews. Tracks performance evaluations and goals for the Arcadia Family of companies into ADP (for 500 employees); compiles monthly status report. Compiles quarterly data on hires and terminations and creates related reports. Training Generates monthly reports to review the timely completion of Annual Employment Training (AET) and other required training sessions by all employees; sends monthly follow-up reminder notifications. Facilitates high quality, engaging weekly New Hire Orientation sessions. Serves as the Relias-Online Training operational liaison for AFC; provides access, troubleshooting and guidance for users. Updates training modules, ensures training completion dates are updated in ADP system; maintains training files. Coordinates, schedules and tracks First Aid & CPR training for all AFC employees. Other duties as assigned by the Arcadia Family of Companies. Supervisory Responsibilities This job has no supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Bachelor---s degree (B.A.) from a 4 year college or university preferred; or two to four years related experience and/or training; or equivalent combination of education and experience. Strong working knowledge of Microsoft excel and word; excellent group presentation skills. Certificates , Licenses, and Registrations Professional Human Resources certification preferred. Required Competencies Communication Skills Communicates well, both verbally and in writing. Conducts effective group presentations. Recognizes the need to speak carefully and professionally. Utilizes discretion and tact for sensitive and confidential matters. Interpersonal Skills Demonstrates sensitivity toward diversity. Engages and builds positive relationships. Encourages people to work together. Accepts suggestions and constructive criticism to strengthen capacity and understanding. Continuous Learning Continues to seek learning opportunities and integrates knowledge into work practice and personal development; shares knowledge willingly with others. Works with others to gain knowledge; learn from others--- experiences and expertise. Completes necessary training and education to ensure department---s effectiveness. Productivity/Efficiency Performs Essential Functions and Required Competencies with minimal supervision. Recognizes own personal and professional limitations and seeks assistance as required. Identifies organizes and prioritizes workload, tasks and schedules. Disseminates information to the appropriate parties. Independently conducts follow ups to ensure timely completion and compliance. Understands and summarizes activities and actions into concise data. Recognizes situations that require tact, confidentiality or acknowledgement. Insights on resources/contacts and attempt to broaden base. Acts as a resource person to all staff regarding Arcadia Community Services--- policies and procedures and strives for adherence. Uses standard office equipment, including a computer, monitor, printer, telephone, facsimile machine, calculator, copier and shredder. Problem Solving Identifies and articulates subjects and issues. Provide suggestions and recommendations that are realistic and practical towards resolution or completion. Courteously and professionally works with staff and vendors to resolve problems. Analyze problems and develop strategies for resolution. Computer Skills Proficiency in MS Office Suite, includes, MS Word, Excel, PowerPoint, and Outlook. Helpful to have working knowledge of ADP and Relias Learning software. Ability to learn other required software used on the job. Physical Demands While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand and walk. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Work Environment While performing their essential functions, employees are occasionally exposed to the following conditions: Air conditioned office environment; Indoors without air conditioning; Outdoors---all types of weather; and Hazardous materials. The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Reasonable accommodations may be available to individuals with disabilities. Management has the right to add to, revise, or delete information in this description

Keywords: Arcadia Family of Companies, Honolulu , Human Resources & Training Coordinator, Human Resources , Honolulu, Hawaii