HR Specialist/Training & Development

Company: Salvation Army
Location: Honolulu
Posted on: May 26, 2023

Job Description:

Department: Human Resources

Position Title: HR Specialist/ Training & Development

Supervisor:Human Resources Director

FLSA Status: Exempt

Date:April 2023

JOB SUMMARY: The HR Specialist is responsible for improving the productivity of the organization's employees. This position assesses company-wide developmental needs to drive training initiatives and identifies and arranges suitable training solutions for employees. This position actively searches, creatively designs, and implements effective methods to educate, enhance performance and recognize performance.

Education and Experience:

• Bachelor's degree in relevant field
• Two years of experience preferred. Or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Solid knowledge of HR/payroll procedures, and pertinent wage and hour laws.
• Computer proficiency in MS Word, Excel.
• Maintain regular and punctual work attendance .
• Excellent verbal and written communication skills.
• Strong presentation skills.
• Adept with a variety of multimedia training platforms and methods.
• Ability to evaluate and research training options and alternatives.
• Ability to design and implement effective training and development.
  ESSENTIAL FUNCTIONS:
  
  Training & Development
  
  
  • Conducts annual training and development needs assessment.
  • Develops training and development programs and objectives.
  • Administers spending against the departmental budget.
  • Obtains and /or develops effective training materials utilizing a variety of media.
  • Trains and coaches' managers, supervisors and others involved in employee development efforts.
  • Plans, organizes, facilitates and orders supplies for employee development and training events.
  • Develops and maintains organizational communications such as intranet bulletin boards and newsletters to ensure employees have knowledge of training and development events and resources.
  • Conducts follow-up studies of all completed training to evaluate and measure results.
  • Modifies programs as needed.
  • Exemplifies the desired culture and philosophies of the organization.
  • Works effectively as a team member with other members of management and the HR staff.
  • Ability to supervise if needed.
    Human Resources
    
    
    • Prepare items for the CFC agenda; request missing documentation, resolve questions as needed and notify units of CFC results.
    • Preparation and submission through TSAMM for New Hires, Terminations, Salary/Status Changes, etc.
    • Onboarding new employees/Employee New Hire orientations
    • Create new personnel files and maintain existing Human Resources files.
    • Create sample documents/forms and post on Divisional Resources.
    • Archive files on an annual basis
    • Maintain separate I-9 and EEO files/ Administer E-Verify
    • Serve as the main point of contact regarding HR related matters and Payroll operations.
    • Direct inquiries from field units to appropriate HR professional for resolution
    • Perform Sterling background & Motor Vehicle Record (MVR) checks and maintain authorized drive logs (New, Recurrent, Employees & Volunteer)
    • Conduct Territorial Registry Checks (Employee/Volunteer)
    • Facilitate as HRIS Coordinator: address end user concerns regarding UKG, UKG Time and Attendance, TSAMM, etc.
    • Oversee yearly HR audits of field locations to ensure compliance with TSA policies and procedures.
    • Manage the ongoing maintenance of the employee files for the entire division and ensure employee data in the UltiPro HRIS system is always current.
    • Assist with Recruitment Gateway Data Entry & duties, as needed.
    • Assist with Affirmative Action Plan Data Entry & duties, as needed.
    • Communicate with DHQ and Corps/Units for clarification and follow-up of all HR related matters.
    • Oversee and ensure the dissemination of 90 day and annual reviews to supervisors within the Division.
    • Demonstrate experience and discernment when dealing with sensitive HR issues.
    • Manage and file HR & Volunteer Documentation
    • Assist PTM Director with documents for PTM Assessment, as needed.
    • Oversee and facilitate monthly Lunch and Learn
    • Oversee Blue Zone Initiative
    • Facilitate community/employee engagement opportunities i.e., Charity Walk, Blood Drive
    • Distribute mail daily to members of department.
    • Assist with data entry into UltiPro of approved CFC items, as needed.
    • Assist all positions in HR department.
    • Assist with employment verification inquiries.
      
      • Performs other duties as assigned.
        
        Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
        
        The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Salvation Army, Honolulu , HR Specialist/Training & Development, Human Resources , Honolulu, Hawaii