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Senior Property Manager

Company: Pacific Asset Strategies LLC
Location: Honolulu
Posted on: September 13, 2020

Job Description:

The Property Manager will be responsible for the overall property management duties for specific properties within the company’s portfolio. The ideal candidate is a seasoned motivated and career-minded executive with property management experience (as a PM or APM) looking to take on higher levels of responsibility and advance their career.


Duties and Responsibilities include but are not limited to the following:

Property Operations • Ensure properties are maintained in good operational condition • Work with site management team to ensure systems are properly maintained and tenant’s needs are addressed in a timely manner • Oversee property related service contracts and building staff (landscaping, janitorial, site management) • Responsible for assuring that capital projects are completed on time and within budget in cooperation with the construction group and/or third parties • Maximize the value of the assigned properties by finding methods to reduce costs and increase efficiencies of building systems and services. • Responsible for assessing, developing and implementing short term, intermediate and long-term strategies which enhance value. • Responsible for ensuring that property specific compliance requirements are completed including requirements of ground lessors, third party lenders and bondholders, as well as any other investor requirements • Participate in special projects within the Pacific Asset Strategies Portfolio that may include evaluation (due diligence) of properties for acquisitions dispositions among other recurring and non-recurring events.

Tenant & Customer Relations • Act as primary point of contact for tenants from lease execution to lease expiration • Provide new tenant orientation and ongoing enforcement of lease terms

• Establish appropriate communication within tenant organizations and within Pacific Asset Strategies to address administrative, leasing, and financial matters • Manage tenant interface platform for Pacific Asset Strategies portfolio

Financial Reporting • Prepare property business plan/budget and work with senior management to reforecast R&M and capital expenses as necessary • Provide monthly reporting to senior management regarding building operations and financial activity • Complete annual property expense estimate and reconciliation process for assigned properties • Ensure utilities are billed back to the tenants as required • Monitor and Manage AR/AP for the assigned properties

Leasing and Marketing • Maintain a thorough understanding of all factors affecting the Hawaii commercial real estate to make critical decisions • Keep involved with community affairs and business conditions that impact properties within the Pacific Asset Strategies portfolio • Assist leasing and development with lease negotiations, property expense analysis and operational implications • Monitor and maintain vacant spaces for “show ready” condition

Risk Management • Ensure tenant and emergency contact lists are current for assigned properties • Implement emergency response plan at assigned properties

Administrative • Competitively bid contracts for property services • Ensure documents are properly maintained on the Shared Drive • Ensure all tenant and vendor COI’s are up to date for assigned properties • Complete property inspection reports • Complete tenant move-in and move-out documentation • Coordinate tenant related services with site management team • Serve in leadership and supervisory capacity

Supervisory • May supervise PM/APM as office requires • Facilitate effective communication skills and direction • Provide direction and support to subordinates • Establish positive relationships with subordinates and other departments

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE At least Five (5) years of commercial property management experience required experience preferred

COMPUTER SKILLS Proficient in Microsoft Office Working knowledge of MRI Property Management Software, Yardi Voyager and/or AppFolio Software preferred

SKILLS REQUIRED Excellent written and verbal communications skills Strong financial/accounting skills Strong tenant relations skills Strong lease administration knowledge/experience inclusive of commercial leases Demonstrated knowledge of mechanical and building systems Ability to adapt to changing priorities Ability to supervise, direct, and mentor subordinates Strong analytical and effective problem-solving skills Ability to work independently and effectively manage multiple tasks

WORKING CONDITIONS The position will work in a general office setting and may require site visits based on organizational/business needs.

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Keywords: Pacific Asset Strategies LLC, Honolulu , Senior Property Manager, Other , Honolulu, Hawaii

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