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Senior External Audit Coordinator

Company: Hawaii Medical Service Association
Location: Honolulu
Posted on: September 13, 2020

Job Description:

Senior External Audit Coordinator #20-6129

Island

Locations

HMSA BLDG-HMS-OAHMS

Company

Employment Type

Full-time

Job Summary

The Senior External Audit Coordinator reports to the Senior Manager, Audit-ERM, and is responsible for planning and executing external audit activities (e.g., customer, regulatory audits, program audits, audits performed by the Office of Personnel Management and the Blue Cross BlueShield Association (BCBSA) of HMSA.

Duties and Responsibilities

Under the general guidance of the Senior Manager, Audit-ERM:

Serve as the liaison between the external auditor and HMSA operational and governance areas.

Gain an understanding of contractual and/or regulatory requirements HMSA is subject to for each audit, which may include performance guarantees or other measures.

Coordinate and schedule audits or examinations to be conducted by auditors or regulatory examiners.

Obtain and evaluate the audit scope letter and requested items.

Process scheduling, system and building access requests and communicate with internal business areas so that applicable internal resources are made available based on the auditor's scope and requests.

Schedule entrance and exit meetings with appropriate levels of management.

Evaluate internal responses to requests to determine whether it meets the auditor's request in an appropriate manner and level of detail.

Ensure secure data transmissions between HMSA and the auditor and provide materials in a manner that complies with HMSA's security and privacy standards.

Ensure IA management is aware of all upcoming deliverables, deadlines and possible issues/findings.

Monitor responsiveness and timeliness of requests for information and meetings and follow-up with appropriate levels of management if requests are untimely.

Work with external auditors to provide a summary of any external audit findings to internal management and prepare Board-level presentations as appropriate, and as information becomes available.

Maintain a current inventory of all applicable external audits with a clear understanding of the current status of each.

Obtain and communicate audit responses for inclusion in audit reports.

Post-audit, coordinate, track, report on and validate closure of remediation activities.

Perform risk-based compliance, operational and financial audits and consulting projects for HMSA, its affiliates and subsidiaries. Create and execute audit programs and consulting projects, report findings and recommendations, and perform follow-up activities to ensure that management has remediated findings in a timely manner. Establish relationships with business and IT representatives in order to provide solutions. Analyze critical business processes and programs supporting the strategic initiatives and corporate priorities of HMSA, its affiliates and subsidiaries. Identify areas of significant risk to the organization.

Interview and conduct investigatory procedures on critical business processes and programs by evaluating the adequacy of control points, efficiency of processes and success criteria to mitigate the risk of management failing to meet its corporate objectives.

Recommend improvements and corrective actions with meaningful corporate-level impact to reduce the level of risk. Participate in management discussions to improve business processes and control structures. Recommend enterprise solutions that align with corporate strategy and performance.

Report results to executive management and the Director of Internal Audit. Advise senior management of the audit status and problems on a regular basis. This role requires excellent oral and written communication skills.

Assist in risk-based compliance, operational and financial audits by performing detail testing and/or performing follow-up activities to ensure management has remediated findings.

Assist with special reviews, risk management program activities or consulting engagements at the request of management in a support role.

Maintain a keen awareness of external and internal business initiatives, trends, issues and policies which may affect the business of HMSA, its affiliates and subsidiaries. Maintain requisite knowledge of audit and related fields by participating in appropriate professional organizations and conferences, seminars, and meetings.

Perform administrative duties such as preparing timesheets and status reports, organizing and backing up files, participating in planning, training and other departmental and organizational activities.

Perform other tasks as assigned by the Senior Manager, Audit-ERM.

Exempt or Non-Exempt Exempt

Minimum Qualifications

Bachelor's degree and five years of related experience; or equivalent combination of education and experience.

Effective verbal and written communication skills.

Strong interviewing, reporting and presentation skills.

Must be able to use discretion and judgment in all communications.

Strong business analysis skills to analyze complex business processes and solutions, identify key controls and identify operating problems or non-compliance issues.

Familiarity with general internal audit issues.

Knowledge of common business, financial, operational and management controls.

Experience dealing in a regulated environment involving compliance with federal, state and local laws and regulations.

Proficient working knowledge of Microsoft Office products.

Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 808-948-5588 or via email at jobs@hmsa.com.

Keywords: Hawaii Medical Service Association, Honolulu , Senior External Audit Coordinator, Other , Honolulu, Hawaii

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