Document Management Technician - Immediate Interviews!
Company: Pacific Architects and Engineers Incorporated
Location: Honolulu
Posted on: July 14, 2021
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Job Description:
Supporting the Most Exciting
and Meaningful Missions in the World
PAE has an opening for a Document Management Technician to
provide legal support at the US Attorney's Office. Support one or more program areas by providing a wide variety of
legal support and administrative functions under the program and
technical guidance of the Administrative Officer and/or designated
section supervisor. Perform routine receptionist functions such as answering
telephones, receiving visitors, maintaining sign in logs and
visitor logs. Determines which matters should be referred to
the AUSA and the urgency of the matter. Operates multi-line
automated telephone and routes incoming calls to staff members or
take messages as appropriate. Responds to inquiries, providing general information regarding
office programs. Advises callers or visitors to contact the
appropriate Federal, State or local agencies concerning matters
outside the USAO's preview and furnishes the needed address or
telephone number when available. Receives, reviews, and distributes incoming mail- Maintains
miscellaneous numerical/alpha files so that correspondence checks
can be made for unfamiliar material received. Checks mail and
annotates accordingly, e.g. attorney assigned, case number, etc.
Immediately notifies staff members when hand delivered incoming
mail, FedEx and UPS deliveries, and faxes are received and places
in appropriate internal mail box. Provides courier services from the USAO to the courthouses and
State and federal agencies as required to file and/or deliver legal
documents on a daily basis and at other times as required. Provides general copying and faxing services. Assists the office
with large mail outs by photocopying, stuffing, sealing and
metering envelopes. Prepares documents for imaging/scanning.
Assembles/disassembles documents as required, taking
care to ensure that original documents are reassembled exactly to
their original slate. Stocks office supply areas by ensuring adequate levels of
general office supplies are maintained and provides inventory lists
to Contracting Officer for purchase. Ensures that Copy Rooms are
stocked with paper. Assists with the maintenance and minor repairs
of equipment including copiers, fax machines, time stamping clocks,
postage meters, and shredders. Makes service calls for repair as
necessary. Assists with the on-site shredding vendor by escorting
and monitoring bi-weekly shred pick-ups. Maintains Library by receiving and processing new publications
for shelving, inserting pocket parts into bound volumes, updating
loose leaf publications, and distributing new publications. Provides assistance to attorneys and support staff in trial
preparation by performing duties such as photocopying and collating
materials to be inserted into trial notebooks. Provides
additional assistance by performing scanning jobs, duplicating
material contained on media such as VCR tapes, CDs and/or DVDs' Establishes, organizes, and maintains a variety offices.
Separates, assembles, and organizes files and records for
disposition or transfer to records depository in accordance with
established procedures. Assists with closing files to be stored
on-site and shipping closed files to be archived off-site. Performs docketing duties such as opening, updating and closing
cases through use of CaseView, the automated case tracking system.
As necessary, searches database for required information. Using
established databases, performs data searches, report design, and
other data retrieval assignments. Reports may be of a recurring
nature or of a special, one-time nature based on user information
requirements. Checks mail and annotates accordingly, e.g. attorney assigned,
case number, etc. Immediately notifies staff members when hand delivered incoming
mail, FedEx and UPS deliveries, and faxes are received and places
in appropriate internal mail box. Minimum Qualifications: Must be able to obtain and maintain a US government security
clearance. Requires high school diploma or equivalent, and one to two years
of related experience. Must work well under pressure and be able to meet
deadlines. #APP21
PAE is proud to be an Equal Opportunity
Employer. Our hiring practices provide equal opportunity for
employment without regard to race, religion, color, sex, gender,
national origin, age, United States military veteran’s status,
ancestry, sexual orientation, marital status, family structure,
medical condition including genetic characteristics or information,
veteran status, or mental or physical disability so long as the
essential functions of the job can be performed with or without
reasonable accommodation, or any other protected category under
federal, state, or local law.
Keywords: Pacific Architects and Engineers Incorporated, Honolulu , Document Management Technician - Immediate Interviews!, Other , Honolulu, Hawaii
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