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Project Administrator - HVAC Controls/Construction

Company: Trane Technologies
Location: Honolulu
Posted on: July 22, 2021

Job Description:

At Trane Technologies® we Challenge Possible. Our brands – including Trane® and Thermo King®  - create access to cooling and comfort in buildings and homes, transport and protect food and perishables, connect customers to elevated performance with less environmental impact, dramatically reduce energy demands and carbon emissions, and innovate with a better world in mind. We boldly challenge what’s possible for a sustainable world.
Job Summary:
Trane has a new exciting opportunity to join our organization as a Project Administrator in our Pacific Southwest Region Contracting group, based out of our Honolulu, Hawaii Commercial HVAC Sales & Service office.  
Under direct supervision, this position is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with customers, Project Managers and other assigned project staff to ensure the timely completion of each project.  
Responsibilities include the following and other duties may be assigned:
  • Oversee projects to ensure contract compliance and successful completion.
  • Responsible for general administrative functions to support the fulfillment process.
  • Enter purchase orders and receipt purchase orders; follow-up with vendors to obtain missing purchase order #s.
  • Administers subcontractor documentation, including master agreement, work orders and other documentation as needed.
  • Initiate invoicing process and coordinate format, layout, attachments, and mailing with Shared Financial Services.
  • Coordinates with various staff for accurate and timely recording of project costs, including time sheets, daily reports, etc.
  • Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane Corporate office as necessary to resolve obstacles.
  • Responsible for generating, interpret, and print various assigned reports.
  • High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
  • Must have construction industry experience. 
  • Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
  • Knowledge of prevailing wage requirements is an asset.
  • This role will work with a virtual team in addition to being in the office.  Strong communication and computer skills are required.
  • Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
  • Previous experience with financial systems and basic accounting is a requirement.
  • Construction law and regulation knowledge is an asset.
  • Familiarity with the operation of HVAC Systems preferred not required.
  • Flexibility to work overtime/ weekends, as required.
We offer competitive compensation and comprehensive benefits and programs that help our employees thrive in both their professional and personal lives. We are proud of our winning culture which is inclusive and respectful at its core. We share passion for serving customers, caring for others, and boldly challenging what’s possible for a sustainable world.

We are committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

Keywords: Trane Technologies, Honolulu , Project Administrator - HVAC Controls/Construction, Other , Honolulu, Hawaii

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