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HRIS Specialist

Company: FCH Enterprises Inc.
Location: Honolulu
Posted on: September 21, 2022

Job Description:

POSITION SUMMARY:

Reporting to the V.P., Human Resources or designee, this position is primarily responsible for the processing of employee information and maintaining employee records on HRIS, as well as, the support and maintenance of the human resource management systems in addition to other systems supported by the HR team. This position serves as a technical point of contact for assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. This position also supports Human Resource Management Systems "HRMS" upgrades, patches, testing and other technical projects as assigned.

Other Functions: Assists with various HR projects and performs other duties as assigned in supporting the operations of the Human Resources department. Improve HR operational effectiveness by recommending process and systems efficiencies. Integrates technology into existing and new business processes.

ESSENTIAL FUNCTIONS :

  • Review, test and implement HRMS systems upgrades or patches.
  • Collaborate with functional and technical staff to coordinate application of upgrade or fix. Maintain HRMS system tables.
  • Provides support for HRMS, including researching and resolving HRMS problems, performing scheduled activities, recommending solutions or alternate methods to meet requirements.
  • Recommend innovative solutions, policy changes and/or major variations from current policy that must be approved prior to implementation.
  • Serves as key liaison with third parties, department leaders and systems users.
  • Develop, write, maintain and support a variety of reports or queries using appropriate reporting tools for ongoing HR and ad hoc committee needs. Help maintain data integrity in systems by running queries and analyzing data.
  • Maintain awareness of current trends, technologies, and changes in State/Federal/Local Employment laws impacting Human Resources.
  • Facilitates and guides discussions with department leaders and system users to determine and document requirements for standalone and interdependent business processes.
  • Provides appropriate training and development of department leaders and system users.
  • Assists with driving the identification and implementation of new systems that support the current HR function, as well as future growth of the company.
    CORE COMPETENCIES:
  • TECH SAVVY - Understanding the Business. Anticipating and adopting innovations in business-building detail and technology applications.
  • BALANCES STAKEHOLDERS - Making Complex Decisions. Anticipating and balancing the needs of multiple stakeholders.
  • OPTIMIZES WORK PROCESSES - Managing Execution. Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
  • BUILDING COLLABORATIVE RELATIONSHIPS - Collaborates. Building partnerships and working collaboratively with others to meet shared objectives.
  • COMMUNICATES EFFECTIVELY - Influencing People. Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  • SELF-DEVELOPMENT - Being Open. Actively seeking new ways to grow and be challenged using both formal and informal development channels.
  • NIMBLE LEARNING - Being flexible and adaptable. Actively learning through experimentations when tackling new problems, using both successes and failures as learning fodder. QUALIFICATIONS :

    Scheduling:
    • No less than 45 hours per week. Usually Monday - Friday, 8:00 a.m. - 5:00 p.m., however, must be on-call 24/7 by mobile phone. Physical Ability:
      • Must be able to lift up to 15 pounds
      • Occasional lifting of 20 to 30 pounds
      • Sitting most of the day
      • Standing/walking up to 4 to 5 hours a day
      • Reaching/bending frequently
      • Good speech and hearing necessary for communicating with the staff, employees, managers and the public, talking on the telephone, and conducting training
      • Sight for performing computer work and paperwork Mental Ability:
        • Good decision-making skills (uses independent judgment)
        • Teaching/coaching skills (ability to maximize people's potential through guidance, support, and nurturing)
        • Planning/organizational skills (ability to set long-term or short-term goals, measures, time frames, and coordinate multiple tasks/activities, prioritize)
        • Evaluation skills
        • Conflict resolution skills (through negotiation, mediation, problem-solving to achieve a "win-win" resolution)
        • Facilitation skills (ability to effectively guide individual/group discussions)
        • Reading, writing, and oral proficiency in the English language required Pre-Employment Requirements:
          • Must pass drug screening test Environmental Conditions:
            • Air-conditioned, office environment Education:
              • Minimum College Degree or equivalent work experience
              • Formal education and degree in specialized area, along with some experience, may be desirable Experience:
                • Three to five years of experience as HRIS or HR generalist or specialist experience.
                • System implementation/upgrade experience.
                • Excellent analytic ability to translate data into information.
                • Demonstrated ability to convey complex ideas, concepts and information to non-technical users of systems and/or the information derived from such systems.
                • Strong written and oral communication skills; able to exercise tact, discretion and judgment when interacting with internal and external customers, including executives.
                • Preferred Education and Experience
                  • SHRM Certified Professional (SHRM-CP) credential
                  • Certified Associate in Project Management (CAPM) credential Desired Skills:
                    • Excellent communication skills (oral and written)
                    • Excellent interpersonal skills
                    • Active listening skills
                    • Self-development skills (desire and ability to learn)
                    • Good presentation skills Desired Attributes:
                      • Demonstrates the company's Core Values of "Commitment, Humble, Integrity, Passionate, Supportive".
                      • Self-motivated
                      • Action-oriented (exercising initiative to follow-up and follow through)
                      • Detail-oriented
                      • High level of accuracy
                      • Ability to work under minimal supervision
                      • Ability to handle confidential information
                      • Ability to handle stressful situations
                      • Team player

Keywords: FCH Enterprises Inc., Honolulu , HRIS Specialist, Other , Honolulu, Hawaii

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