Company: OFFICE OF HAWAIIAN AFFAIRS (OHA)
Posted on: November 26, 2022
The Grants Supervisor (GS) is responsible for coordinating and
supervising the execution of the day-to-day work of the assigned
Grants Officers (GO), including all related planning, solicitation,
application, review, recommendation, contracting, monitoring &
close out and evaluation processes and related activities.
The Grants Supervisor is responsible for implementing assigned
grant program activities, including participation in, leading and
supervision of Grants Officers in program planning, initial
solicitation draft, application review, evaluation and written and
oral recommendation(s) communications, creating contracts,
monitoring grantee(s) performance and completing close out
activities. Supervision includes development of staff to further
beneficiary and community investments.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Manages individuals and team(s) of Grant Officers, directs their
work and provides constant feedback and communication to ensure
achievement of program goals.
a. Coordinates and manages employee workflow.
b. Assesses work performance and identifies areas of improvement,
ensuring that business goals, deadlines and performance standards
c. Trains and on-boards new hires to ensure they understand their
roles, individual goals and compliance with the company's plans and
2. Understands, coordinates and supervises Grants Officers to
execute the overall grants program activities, including all
related planning, solicitation, application, review,
recommendation, contracting, monitoring, close out and evaluation
processes and activities.
3. Works with Grants Manager and Strategy Management Office to
develop aligned solicitation(s) and other grant related
specifications and performance measures to align with OHA strategic
4. Reviews or initially drafts Request(s) for Information,
Solicitation(s), Request(s) for Proposals, policies, processes,
procedures, forms (e.g., applications), and/or other program
5. Leads and oversees application review process activities for the
assigned grant solicitation(s). Reviews results of application
analysis and prepares grant recommendations for award, including
drafting of award recommendation memorandum(s) to Board of Trustees
via Administration. Presents updates and other information to
Administration, Board of Trustees and external settings, as
6. Oversees the issuance of notice(s) of award, related
negotiation, drafting and execution of agreements, contracts and
other documents and related fiscal documents and processes (e.g.,
purchase requisition, purchase order, payment on contracts).
7. Conducts and provides management oversight for desktop and
on-site monitoring for program performance and grant compliance.
Processes fiscal payments, maintains standard grant files,
comprehends, and writes related reports, identifies problems and
initiates corrective actions as needed, and finalizes the closeout
of grant agreements and contracts as required.
8. Identifies effective methods to simplify, improve and streamline
OHA's internal processes to receive, process, review and award
grants and contracts.
9. Establishes, coordinates, and maintains effective working
relationships with Trustees, OHA staff, public/private agencies,
community groups, individuals, and other state departments.
Represents the program in a variety of interdepartmental
coordination activities in regards to granting and contracting.
10. Communicates information on the Grants Program to the public
and organizations through meetings, presentations, and direct
communication via phone, email, and in-person.
11. Coordinates the advertising and promotion of grant program
awards, activities in collaboration with communications function
(e.g., OHA website, Ka Wai Ola, social media).
12. Assists the Grants Manager by facilitating and coordinating
work flow among other OHA programs including, but not limited to,
Financial Services, Advocacy, Beneficiary Services, Community
Engagement, Research and Strategy Management.
13. Researches and prepares reports, memos and other correspondence
as delegated by the Grants Manager.
14. Advises the Grants Manager and Resources Management Division
Director (functioning as the Chief Financial Officer "CFO") on a
variety of subjects, including legislative matters, budgetary and
personnel issues, technical areas, and other confidential
programmatic related matters.
15. Participates in the design and implementation of the OHA
strategic plan, program work plans, operational budget, programs
and policies, as directed.
16. Participates in the design and implementation of the grants
related program work plans, operational budget, programs, and
policies, as directed.
17. Makes hiring and other personnel recommendations for the
Program to the Grants Manager.
18. Ensures that employees within the Program share information and
insights, use collaboration as needed to explore issues and/or
solve problems, and demonstrate shared responsibility for program
performance. Takes whatever actions are required to positively
replace behaviors and/or persons when necessary.
19. Performs supervisory tasks, such as leave time approvals,
performance reviews, coaching, training, and related employment
decisions for assigned staff members.
20. Fully supports in action, language, behavior, and performance
the priorities, decisions, and directives of the Grants Manager,
CFO, COO and/or the CEO.
21. Regular attendance on a daily basis is required for this
OTHER DUTIES / RESPONSIBILITIES
Perform other duties as assigned by the Grants Manager, CFO, COO
Education, Training and/or Experience
1. Graduation from an accredited four (4) year college or
university with a bachelor's degree in social science, business
administration, public administration, Hawaiian Studies, or related
field. In lieu of a four (4) year degree, seven (7) years of
specialized work experience provided the overall work experience
has been of the type, quality, scope and responsibility as to
conclusively demonstrate capability to perform the duties of the
position. Experience working in deadline-driven environments and
proven ability to multi-task.
2. Five (5) years of work experience years of related work
experiences in related fields and applications that required
detailed analysis, consistent application of program parameters
(e.g., beneficiary, dollars, program objectives), process controls,
quality controls (e.g., grant making, philanthropy, foundations,
financial aid, procurement, banking). Experience must include
program planning, and grant management which involved gathering,
and analyzing facts to identify problems, develop solutions and
recommend appropriate courses of action.
3. Demonstrated ability to deal effectively with individuals,
families and/or community organizations and in effective
collaboration with co-workers, public/private organizations and the
public. Previous experience with fund raising is a plus.
4. Two (2) years of supervisory experience in progressively
responsible administrative management experience that involved
managing Human Resources and related performance, including
professional development, goal setting, evaluation and progressive
discipline; 3rd party resources, including contracting, contract
management, deliverables, evaluation; fiscal year experience with
progressively responsible administrative management experience.
5. Ability to work independently without close oversight yet
achieve set goals and deadlines, but also a collaborative team
player who will productively engage with others at varying levels
of seniority within and outside OHA.
6. Computer proficiency in Microsoft Office, especially Word and
Excel, with advanced internet research skills. Database experience
Knowledge, Skills and Abilities
1. Must have working knowledge of:
--- Hawaiian culture, values, community, and issues
--- Principles and practices of business/economic and community
--- Service providers and other resources (public and private)
addressing sustainable economic development for members of the
Native Hawaiian community
--- Community based organizations, non-profit organizations, and
--- Public and private funding sources
--- Essentials of grant management including funding, competition,
award, agreements, budgeting, accounting, reporting and audits.
2. Maintain financial and operational records for all grant
--- Maintain accurate and current information on SharePoint or
similar project monitoring and reporting software and in contracts
--- Evaluate financial and operational performance of projects.
--- Prepare clear, concise, and factual written and oral reports
and proposals. Ability to write clear, structured, articulate, and
persuasive letters and proposals. Attention to detail and
--- Speak simply and directly to individuals and groups in
conveying information about various technical and administrative
aspects of the programs.
--- Prioritize work objectives and provide support to the
implementation and reports process.
--- Develop and maintain effective working relationships with
government agencies, businesses, nonprofit organizations, community
groups, Native Hawaiian organizations and individuals.
How To Apply
To apply for this position, Download, complete and submit this
fillable application form
along with a resume and cover letter to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai'i 96817
Attention: Human Resources
Or via email by responding to this posting.
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii
residents. Out-of-state applicants who are offered employment with
OHA will need to relocate to Hawaii and establish permanent
An Equal Opportunity Employer
Job Type: Full-time
* Dental insurance
* Employee assistance program
* Flexible schedule
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Parental leave
* Retirement plan
* Vision insurance
* 8 hour shift
Work Location: One location%58047475%
Keywords: OFFICE OF HAWAIIAN AFFAIRS (OHA), Honolulu , Grants Supervisor, Other , Honolulu, Hawaii
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