Administration Clerk
Company: Hawthorne Machinery Co.
Location: Waipahu
Posted on: January 25, 2023
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Job Description:
POSITION SUMMARY: Under the direction of the General Manager,
the Administration Clerk will be responsible for answering all
incoming phone calls and greeting walk-in customers and vendors.
The Administration Clerk is responsible for the distribution of
incoming, outgoing, and inter-office mail. The Administration Clerk
maintains a high standard of business ethics and
professionalism.
ESSENTIAL FUNCTIONS:
Sorts and distributes all mail according to destination such as
facility location, department, etc.
Runs postage and prepares outgoing mail for pick up.
Processes certified and registered mail and proof of mail.
Maintains a high degree of accuracy and professionalism in all
typed correspondence.
Serves as a cashier for the Waipahu Parts Department. Records cash
sales documents on a cash sheet form and prepare deposit slips
daily to include daily cash box balances.
Processes freight account payable invoices. Researches to get
proper coding and vouchers the invoices either by scanning to San
Diego or inputting them on SharePoint.
Keeps inventory of all office supplies for the branch. Prepares
orders for the replenishment of supplies, as needed. Processes all
requests for office supplies and equipment from department
managers/representatives. All routine orders to be approved by
department managers and any large orders to be approved by the
General Manager.
Assists with the upkeep of visitors board.
Performs other duties as assigned.
EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:
Must have a minimum of one years experience in an office
environment.
Must have knowledge on Microsoft word and excel
Must have a high school diploma or equivalent.
Must have a valid Drivers License and good driving record.
Maintains a high degree of accuracy and professionalism in all
typed correspondence
Good verbal and communication skills.
PHYSICAL DEMANDS:
Walking: Moves about on foot often up and down stairs.
Handling: Seizes, helps, or works with hands.
Lifting: Carries, raises or lowers miscellaneous paperwork, files,
laptop, manuals, etc.
Reaching: Extends hands and arms in any direction.
Stooping: Bends body downward and forward by bending at knees or
waist.
Standing: Remains in standing position if required to perform
various functions of the job.
Vision: Reads paperwork, employment files and records on the
computer.
Talking: Communicates by phone and in person.
Sitting: Sits at desk for extended periods.
ENVIRONMENTAL:
Noise: Works in conditions with constant or intermittent noise.
Temp/Weather: Works in an office environment.
ACCOMMODATIONS: Reasonable accommodations for essential functions
of the position will be considered.
Hawthorne Cat is an Equal Employment Opportunity/Affirmative Action
Employer. M/F/V/D
Hawthorne Cat Participates in E-Verify.
Keywords: Hawthorne Machinery Co., Honolulu , Administration Clerk, Other , Waipahu, Hawaii
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