Senior Project Lead - Honolulu

Company: Theoutfit Inc
Location: Honolulu
Posted on: May 28, 2025

Job Description:

The Senior Project Lead (SPL) will provide "cradle to grave" management of construction projects, building repair and modernization projects, including crafting measurable performance work statements (PWS), development of accurate current working estimates, collaboration and participation as a technical advisor in source selection boards, chairing project execution and kick-off meetings, attending weekly, transition and closeout meetings, serving as the Technical Representative, overseeing key factors and metrics (project scope, schedule, budget, cost, safety, resources, quality, risk management), performing Quality Assurance and Safety compliance visits, performing design and submittal reviews, inspecting for compliance and design compliance in the installation of infrastructure systems.Roles and Responsibilities

• Represent the Government and Defense Health Agency - Facility Enterprise (DHA/FE) as liaison to the Medical Treatment Facility (MTF) and Subject Matter Expert/Technical Advisor for facility transformation and clinical integration.
• Serve as a DHA/FE expert for the planning and execution of Integrated Design and Initial Outfitting and Transition (iDBIO) projects and programs.
• Aids in developing Master/Facility Plans for MTF long range forecast and assist in providing information for others to secure funding for planned construction and major renovation projects.
• Prepares and maintain a set of documents and metrics to accomplish MILCON and Sustainment, Restoration and Modernization management process goals and objectives.
• Coordinate with the PDT and stakeholders including, but not limited to, Base Civil Engineering, Fire Department, Environmental, Security Forces, Base Communications, etc.
• Assist in Phasing Plan Development/Review, which includes executing plans through a comprehensive coordination and communication plan to ensure necessary project documents such as development and production schedules, engineering change proposals, design studies, etc. are implemented.
• Assist with review of existing or contractor provided Environmental documents (asbestos, lead- based paint, mold) and provide recommendations as necessary.
• Assist DHA-FE Project Officers and agents with demolition contract testing, survey and demolition contract needs, requirements and proper contract verbiage.
• Assist with performing and coordinating validation with project stakeholders to ensure that designs are in compliance with project objectives for Environmental remediation efforts.
• Assist with performing and coordinating validation to ensure that designs are meeting Sustainable goals in accordance with the LEED rating system and the certification process.
• Assist with performing and coordinating validation to ensure that designs are in compliance with project objectives, codes, criteria and standards within established timeframes.
• Gather data and information to assist DHA/FE with change order/modification development and closely coordinate with the PDT, the MTF POC(s) and DHA/FE leadership to ensure customer issues are addressed.
• Be involved in all phases of planning, design, and construction or and report problems to the PDT and DHA/FE leadership.
• Assist the PDT in identifying unforeseen construction conditions/problems and ensure that they are addressed by the appropriate personnel and track the issue until it is resolved.
• Review and be fluent in comprehension of the construction contract documents.
• Assists with project status and coordination efforts, including overseeing key project milestones.
• Observe and report to the PDT and DHA/FE leadership construction contractor compliance with field test procedures for specialized mechanical, electrical, medical gas and electronic systems.
• Assist and coordinate required communications from Subject Matter Experts (SMEs) representing DHA, Agents, AFCEC, Base Civil Engineering, and MTF. Review/evaluate all requests from the construction contractor which may impact; schedule, scope, budget, and/or performance.
• Assist the PDT with ensuring accuracy and completeness of project documents.
• Presents project related briefings and information to MTF, DHA/FE or other applicable agencies in a professional manner which demonstrates an in-depth knowledge of the specific project(s) and/or program(s).
• Assist in Initial Outfitting and Transition planning and execution cradle to grave.
• Assist and coordinates transition of MTF personnel to/from newly constructed or renovated facilities in conjunction with the IO&T Coordinator.
• Assists in ensuring all necessary coordination and management needed to transition to a new/renovated facility are completed in a timely manner.
• Reviews and provide input on project submittals for DHA/FE, provide technical input of contractor submittals, and submit findings to the USACE (or other applicable agent) comments in the government database; USACE currently utilizes ProjNet.
• Assist acquisition/contract personnel as technical advisor to support the program/projects per the provisions of FAR 52.203-16.
• Coordinate with SMEs in understanding the project scope and translating that to the Project Requirements Document.
• Respond to Bidder Inquiries on site conditions, clarifications about documents, drawings, specifications, or other project conditions and to resolve information gaps, eliminate ambiguities, and capture and share specific decisions during project Solicitation.
• Review and communicate with stakeholders (if appropriate) to adequately respond to Requests for Information (RFIs) during project design and construction.
• Facilitate project milestone meetings such as Site Visits, Kick-Off, Design Reviews, Construction Progress Meetings, etc.
• Develop Facility Planning Functional Plan (FPFP), commonly shortened to FP), Programs for Design (PFD), Project Room Contents Reports (PRC) to include in the Project Requirements Document (RD).
• Provide ongoing project status reports, contractor appraisals, change requests, and travel reports pertinent to in progress construction projects.
• Coordinate and oversee the performance of functional testing, including off-season testing, system commissioning and inspection of installed systems prior to government acceptance. The aforementioned testing of systems delivered will be through the point-by-point verification of design, installation, functionality and performance of existing and newly installed infrastructure equipment and systems of all disciplines.
• Close-out completed projects by reviewing final as-built drawings, reviewing closeout deliverables, verifying warranty and Operations & Maintenance (O&M) manuals and documents are complete, ensuring all DOD required documentation (i.e. DD Form 1391, Military Construction Project Data, DD1354, TRANSFER AND ACCEPTANCE OF DoD REAL PROPERTY, etc.) is complete, ensure the DD250 and Defense Medical Logistics Standard Support (DMLSS) database or other applicable Computer Maintenance Management System (CMMS) is updated with all pertinent Real Property Installed Equipment (RPIE) information, follow-up with agent/contractor regarding outstanding punch list/warranty items.
• Conduct on site surveys with appropriate military and commercial healthcare facility designers, consultant engineers, maintainers, and vendors.
• Perform quality assurance for draft and final products to ensure they are accurate and consistent, and recommendations are achievable (to include peer review).
• Review and ensure submissions are logical, consistent, and meet the requirements set forth by the executive leadership (to include peer review).
• Assist in preparing relevant training for Project Managers, Project Officers, Project Leads, and IO&T coordinators. Prepares relevant training in coordination with DHA-FE, IO&T Managers and in developing Project Leads., and others as necessary.
• Assist in preparing, developing, and conducts relevant training for Project Officers, Project Leads, and IO&T coordinators. training, process, and continuity documentation for DHA-FE.
• Multifaceted skills and practical experience necessary to accurately analyze plans, data, designs, operations and maintenance practices and the management thereof.
• Project Scope Development
• Develop Healthcare Construction Project Books with detailed scope.
• Must have strong interpersonal, communicative, diplomatic and analytical skills to provide highly professional quality presentations to executive leadership and large audiences.
• Ability to manage multiple projects, resolve conflict and effectively lead and mentor multiple teams.
• Leadership and diplomacy skills to lead multiple agencies and multi-discipline teams, with the ability to mentor.
• Proficient in cross-functional facility planning, assessments, and technical quality, biddability and safety compliance reviews.
• Specialized experience in standards development and procurement documents.
• Analytical and critical thinking skills, with experience in DoD health facility planning, space planning, programming, design, construction, initial outfitting and transition management.
• Able to read and understand project drawings/plans, schedules, and specifications.
• Familiar with DoD MTF operations and can effectively and tactfully communicate with healthcare professionals. Demonstrates a working knowledge of DHA-FE Criteria & Standards to include, but not limited to:
• DoDI 6015.17 MHS Facility Portfolio Management
• DoDI 5000.64 Accountability and Management of DoD Equipment & Other Accountable Property
• DoDD 5000.01 The Defense Acquisition System
• DoDI 5000.02 Operation of the Defense Acquisition System
• DoDI 4165.14 Real Property Inventory & Forecasting
• DoDD 4270.05 Military Construction
• DoDD 5136.01 Assistant Secretary of Defense for Health Affairs
• DoDD 5136.13 Defense Health Agency (DHA)
• DoDI 4000.19 Support Agreements
• MIL-STD 1691Construction & Material Schedule for Military Medical, Dental,
• Veterinary & Medical Research Labs
• FAR 11 (DFARS 211) Describing Agency Needs
• FAR 45 (DFARS 245) Government Property
• DFARS Appendix F-Material Inspection & Receiving Report
• FMR 102-36.40 Title 41 Public Contracts and Property Management
• DODI 4165.56 Relocatable Buildings
• UFC 4-510-01 Design: Military Medical Facilities
• Unified Facilities Guide Specifications (FFE-LVS)
• DHA-FE FFE-LVS Standards/Specifications
• DHA LAN/WLAN Guidelines
• UFC 1-200-01 GENERAL BUILDING REQUIREMENTS
• UFC 1-200-02 HIGH PERFORMANCE AND SUSTAINABLE BUILDING REQUIREMENT
• UFC 3-101-01 ARCHITECTURE
• UFC 3-120-01 INTERIOR DESIGN
• MIL-STD 1691 (as referenced in UFC 4-510-01)
• DHA-FE Facility Related Control Systems/FRCS Guidance and ChecklistsQualifications and Education Requirements
  • Bachelor's degree in construction management, Facilities, Engineering, or Architecture is required or a minimum of 10 years of demonstrated practical experience in the specific fields mentioned above.
  • 8 years of combined practical experience in project management and medical healthcare facility design is required.
  • Certification or fellowship from an accredited or nationally recognized educational program is required. Eligible programs include, but are not limited to, the Project Management Institute (PMI), National Council of Examiners for Engineering and Surveying (NCEES), American Institute of Constructors (AIC), Construction Management Association of America (CMAA), Health Facilities Institute, or the American Society for Health Care Engineering (ASHE).Preferred Skills
    • Analytical thinking/critical thinking skills are imperative.
    • Excellent client-facing and internal communication skills.
    • Excellent written and verbal communication skills.
    • Solid organizational skills including attention to detail and multitasking skills.
    • Willingness to adhere to all principles of confidentiality.
    • Must operate in a collaborative and cooperative environment.
    • Ability to show initiative, good judgment, and resourcefulness.Additional Notes
      • This position is on-site at a government installation, the candidate should be comfortable to undergo a background investigation.
      • Work Hours: Monday through Friday, 8 hours per day, excluding Government holidays. Personnel shall not work more than 80 hours in any two-week period. Subject to prior approval by the supported-facility POC or Facilities Manager, variations in work schedules are acceptable when the total hours per week are not exceeded and no obligation is incurred that would require personnel to be paid overtime. Due to the nature of performing services in support of healthcare facilities with an ongoing mission, it is occasionally necessary to work outside of clinic hours to de-conflict spaces. When it is necessary for to work outside of agreed upon daily working hours, the supervising site POC will provide written notice.
      • Place of support: Oahu, Hawaii, Honolulu, Hawaii*The OutFit is a small business that specializes in Project Management and Quality Assurance for DOD Medical Treatment Facilities. We have numerous team contracts to perform services to the US Army Corps of Engineers. We have performed services all over the US at various Medical Treatment Facilities.*All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual preference, gender identity, or national origin.
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Keywords: Theoutfit Inc, Honolulu , Senior Project Lead - Honolulu, Other , Honolulu, Hawaii