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Payroll Distribution Coordinator

Company: Makai HR
Location: Honolulu
Posted on: January 24, 2023

Job Description:

*This role is based in our Honolulu office and candidates must live on Oahu and come in to the office M-F 8a-5p HST.*
WHO WE ARE: -Makai HR is a Professional Employer Organization (PEO) started in 2018. We provide local businesses with outsourced HR solutions so that our customers can dedicate their full attention to running their businesses. We are committed to supporting Hawaii's business community with reliable, cost-effective HR solutions backed by an excellent client experience from sales to operations.
WHO WE'RE LOOKING FOR:
We're looking for a Payroll Distribution Coordinator -to join our team. This individual will be responsible for the timely printing and distribution of paychecks and other mailings to our clients and their employees. We are looking for a candidate that is a hard-working, self-starter and who posses strong organizational skills. The ideal candidate will have excellent oral and written communication skills and working knowledge of MS Office. -This is a full-time position reporting to our offices in downtown Honolulu Monday-Friday 8a-5p HST. -WHAT'S IN IT FOR YOU? -Makai HR is a start-up company. This is an amazing opportunity to take all of your knowledge, administrative experience and positive attitude and put them towards BUILDING something really special. New challenges present themselves every day which means we're constantly learning, building and tweaking processes, and re-defining what success looks like for ourselves. Our environment is dynamic and ever evolving, and for the person seeking change and growth, this might be the perfect place. - - -EDUCATION AND EXPERIENCE YOU'LL NEED TO SUCCEED: -

  • 2+ years of office administrative experience required
  • Ability to meet critical deadlines and move at a fast-pace
  • Ability to follow detailed written and verbal instructions -
  • Ability to work M-F 8a-5p Hawaii Time in our downtown Honolulu office (This is not a remote position) -
  • Adhere to and exemplify our Core Values: - We've got this - Solutions not problems - Time Matters - Clients Matter - Avoid Drama
  • Excellent verbal and written communication skills; strong customer service skills
  • Must be able to frequently move boxes weighing up to 25 pounds across the office for various needs
  • Must be able to leave office during the day to take packages to post office, FedEx drop boxes, and downtown client locations
  • Must be able to adapt to evolving role, and to take on new challenges as they become delegated to the position
  • Help to create a warm, welcoming environment in our office - -
  • Technology-literate and savvy with a strong knowledge of CRM software and MS Office -
  • Detail oriented, self-sufficient and creative problem solverPreferred:
    • 1+ year of payroll experience -WHAT YOUR DAY TO DAY MIGHT LOOK LIKE: -
      • Paycheck Distribution: -
        • Primary duties will include folding checks and stuffing envelopes manual and with stuffing machine. -
        • You will follow each client's specific mailing instructions correctly and pay close attention to mail pick up times to ensure paychecks are received on time. -Some clients have multiple locations. For clients with multiple locations having checks sent to their offices, their paychecks will need to be separated by location. -
        • Most clients have their employees' paychecks mailed out directly to them. For these clients you will need to run the checks through the Pitney Bowes stamping machine. -
        • Other clients have their employees' paychecks mailed out to their office main location either via FedEx or XPS shipping. For these clients, you will need to sort, package and print -mailing -labels. You will also need to ensure that the paycheck packages are mailed by vendor cut-off times. - -
        • A handful of clients will pick up their checks in the office or via courier service. For pick up, checks will need to be stuffed into envelopes and then into a labeled manilla envelope for pick up. -
        • Communicate verbally, via email and text with clients and their employees to answer questions about paycheck distribution. - - -COBRA Letters: -
          • You will be responsible for printing/mailing out COBRA letters for employees whose benefits have been terminated. - -
          • For COBRA letters, you will print employees COBRA forms -off files in Sharepoint -folder, -stuff -into an envelope, and weigh them on the Pitney Bowes machine for proper postage. -
          • Be willing to collaborate with other work areas on projects that may come up - -ABOUT US:We provide competitive compensation packages which include 100% paid employee health care, paid time off and a flexible, collaborative work culture. We are currently looking for talented, passionate, team-oriented professionals to join our 'ohana.Makai HR provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Keywords: Makai HR, Honolulu , Payroll Distribution Coordinator, Professions , Honolulu, Hawaii

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