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Contract/Buyer

Company: Par Pacific
Location: Honolulu
Posted on: September 13, 2019

Job Description:

Responsible for minimizing risk in the contracting processes in support of operating components' service requirements including: 1) recognize appropriate contracting strategies; 2) develop awareness of associated contracting risks; and 3) qualify contractors so as to assure appropriate criteria are adequately addressed.---- The individual in the position shall have extensive SAP experience.-- The position will also serve as the primary business representative in acquiring goods and incidental services.-- Administers procurement aspects from needs identification to commitment and payment to insure uninterrupted flow of quality supplies and equipment while minimizing total costs.-- Liaises between business units and suppliers in resolution of significant pricing delivery, quality, or other issues.--Requirements:--Bachelor's Degree in Procurement, Materials Management, Business/Contract Law or related field, or equivalent experience required.--Minimum 5 years' experience in Procurement and/or Contract Administration.SAP experience in MM Module required.-- In addition, SAP FI working knowledge desirable.Energy industry experience is preferred.Excellent knowledge of principles of contracting processes and systemsBusiness acumen: General knowledge around theory and practice of marketing, finance, operations, accounting, technology, and organizational behavior.Stays ahead of current trends (TQM, Supply Chain Management, etc.)Customer-focused, Self-starter and people-development focused.--Contract Administrator DutiesParticipate in planning processes so as to anticipate upcoming needs; develop appropriate contracting strategies as required given the project or service requirement (e.g. lump sum, T & M), and choose the right contracting vehicle for the situation.Implement processes that reflect consistency with the Company's Procurement philosophies and related company policies.Communicate effectively with internal stakeholders about their needs and so as to get feedback and participation.--Develop approved contractors list, maintain sub-contractor lists and work with end users in scope development as appropriate.Manage Certificate of Insurance and rate schedule change processes.Negotiate key commercial terms and conditions; analyze RFQ packages and labor rates; develop awareness about associated risks with key stakeholders.Liaise with Law and Risk Management groups as required to ensure contractual terms and conditions are acceptable and serve to minimize risk.Communicate effectively with contractors and be the focal point for ongoing issue resolution including warranty issues.Monitor contractor performance and track, and document scope of work changes.In SAP MM Module, create purchase orders to release work; manage lien waivers and progress payment processes; and perform records retention role as required.Qualify (or pre-qualify) contractors so as to provide assurance in areas such as: safety and health, financial well-being (e.g. bonding capability), labor and equipment rates, employment/resource levels, licenses, reference checks and background check policy implementation.Utilize existing systems to manage contracts and related information.--Buyer Job DutiesPurchases materials, equipment, and incidental services for assigned areas in best interests of company. Serves as final point of authority in committing company fundsIn SAP MM Module, creates purchase orders and agreements. Ensures transactions are managed in seamless process from order entry through invoice payment.Utilizes practices such as RFQ, RFP, bid analysis, negotiation, and partnering to ensure maximum value for expenditures. Seek new practices and methods to increase value of servicesMaintains awareness of current market conditions, new products, supply sources for assigned commodities, new technologies, assigned business units and methods that enhance value of purchasing process. Recommends changes to management and internal customersIdentifies key purchasing criteria for each material or service being sourced. Confers with suppliers to determine factors that affect prices and availability. Performs continual market analysis. Utilizes standardized criterion in identification of potential suppliers and selection of the preferred supplier.Supports development of project estimates by obtaining estimates of price and availability for materials and services necessary for projects. Maintains current pricing information in materials management database.Receives and reviews purchase requisitions for materials and services for completeness and proper level of approval. Issues and tracks purchase commitments to ensure timely delivery and acceptable performance by suppliers. Evaluates competitive bids and quotations. Negotiates agreements that achieve lowest cost for materials balanced against optimum quantity, reliability and on-time delivery metrics. Maintains documentation in procurement database for all purchases.Develops proficiency in total life cycle cost, total system cost, other commercial analysis techniques and process improvement methods utilized to support Company initiatives.--Business AcumenKnows how businesses work; knowledgeable in current and possible future policies, practices, trends, and information affecting his/her business and organization; knows the competition; is aware of how strategies and tactics work in the marketplace.Decision QualityMakes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment; most of his/her solutions and suggestions turn out to be correct and accurate when judged over time; sought out by others for advice and solutions.--Functional/technical SkillsHas the functional and technical knowledge and skills to do the job at a high level of accomplishment.Interpersonal SavvyRelates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.NegotiatingCan negotiate skillfully in tough situations with both internal and external groups; can settle differences with minimum noise; can win concessions without damaging relationships; can be both direct and forceful as well as diplomatic; gains trust quickly of other parties to the negotiations; has a good sense of timing.OrganizingCan marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.Strategic AgilitySees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.--???????#KRT

Keywords: Par Pacific, Honolulu , Contract/Buyer, Professions , Honolulu, Hawaii

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